General Office Assistant 5-E7 – Records Office

Job Description

The purpose of this position is a General Office Assistant in the Record Office of a Level II correctional facility. This position assists with duties in the Record Office such as research and follow up on pending felony charges, data entry on OMNI, OMS, COMS. MICIJN and LEIN, intake of incoming prisoners, filing, and file maintenance. Preparation and release of prisoners paroling, discharging, court releases and writs. Sorts, opens, and distributes incoming mail. Word processing duties include but are not limited to: typing reports, release certifications, various legal correspondence, procurements, verification of incarcerations, letters, operating procedures, policy directives, updating emergency contact information, etc. This position also completes various inspections, monthly reports and is a “Head Counter” for institution mobilizations. The position shadows and serves as the back up to the Department Technicians in the Record Office

This is a randomly drug and alcohol tested (DART) position.

Position Description (Download PDF reader)

Required Education and Experience

Education
Educational level typically acquired through completion of high school.

Experience
General Office Assistant 5
No specific type or amount of experience is required.

General Office Assistant 6
One year of administrative support experience.

General Office Assistant E7
Two years of administrative support experience, including one year equivalent to the intermediate level.

Additional Requirements and Information

Certain positions may require a criminal history background check.

View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/G/GeneralOfficeAssistant.pdf (Download PDF reader)

Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator (Download PDF reader) for the agency that posted this position vacancy.