Overview
Front of House Coordinator. Jobs in Paudex, Vaud, Switzerland at Flexim Group
Title: Front of House Coordinator.
Company: Flexim Group
Location: Paudex, Vaud, Switzerland
Main Responsibilities
Front of House & Client Experience
- Deliver a consistently professional, welcoming, and efficient Front of House service to all internal and external visitors.
- Meet and greet clients, ensuring an outstanding first impression of the business.
- Prepare meeting rooms, organise refreshments, and ensure timely clearing and reset of rooms after use.
- Maintain a high standard of presentation across all Front of House and client‑facing spaces.
Hospitality & Office Support
- Manage hospitality services including restocking refreshments, ordering lunches, and overseeing inventory control.
- Order consumables and office stationery, maintaining accurate tracking of all orders.
- Ensure meeting rooms are fully equipped and ready for use each day.
Administration & Coordination
- Book and coordinate meeting rooms on behalf of colleagues.
- Arrange couriers and taxis as required.
- Answer, screen, and direct incoming phone calls in a professional manner.
- Sort, distribute, and manage incoming post and deliveries.
- Issue visitor, contractor, and new starter access passes.
- Provide general administrative support including formatting documents, binding, scanning, photocopying, filing and preparing materials for colleagues.
- Process expense claims and raise requisitions for invoices promptly.
- Provide cover for PAs, Administrators, and Front of House colleagues when required.
- Carry out any additional tasks appropriate to the role.
Knowledge & Experience
- Proven experience delivering an exceptional Front of House service within a corporate office environment.
- Strong background in providing administrative support to large or busy teams.
- Comfortable working in a fast‑paced environment with shifting priorities and tight deadlines.
- Demonstrates initiative, a willingness to learn, and the motivation to enhance existing skillsets.
- Excellent written and verbal communication skills.
- Exceptional organisational skills with the ability to prioritise effectively.
- Strong IT literacy: Outlook, Word formatting, and basic Excel and PowerPoint proficiency.
Key Competencies
- Highly motivated with a strong “can‑do” attitude
- Professional, polished, and confident communicator
- Excellent attention to detail
- Effective time management and ability to prioritise
- Positive relationship‑builder with strong interpersonal skills
- Adaptable, flexible, and proactive
- Customer‑focused and solutions‑oriented
- Able to remain calm and reliable under pressure
