Front Desk Receptionist/Admin Assistant

ob description:

Receptionist & Personal Assistant to the CEO and President

Location: On-Site
Schedule: Monday–Friday, 7:30 AM – 5:00 PM
Job Type: Full-Time

About GH Logistics

GH Logistics is an asset-backed trucking and logistics company operating in a fast-paced, execution-driven environment. As our company continues to grow, strong organization, communication, and executive support are essential to maintaining operational excellence.

We are seeking a highly organized, professional, and dependable Receptionist & Personal Assistant to support the CEO and President while serving as the front-facing representative of the company.

This is not a basic receptionist position.

This role requires professionalism, discretion, strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a high-performance environment.

Why This Role Matters

Leadership operates at a fast pace, and we need someone who can help maintain structure, organization, and communication throughout daily operations.

This role is critical in helping executive leadership remain organized, responsive, and efficient while ensuring the office operates smoothly and professionally.

You will work directly with the CEO and President and play an important role in supporting day-to-day execution and communication.

Schedule Expectations

• Monday through Friday: 7:30 AM – 5:00 PM
• One half Saturday per month may be required for administrative support, reporting alignment, or project catch-up

This is an on-site position that requires consistency, reliability, professionalism, and strong collaboration with leadership and staff.

Responsibilities

This role combines front-office management, executive assistance, administrative coordination, and communication support.

Core Responsibilities Include:

• Greeting visitors and maintaining a professional front office environment
• Answering and directing incoming calls and emails
• Managing calendars, appointments, and executive scheduling
• Assisting the CEO and President with daily administrative tasks
• Coordinating meetings, reminders, and travel arrangements
• Organizing files, reports, documents, and internal communications
• Supporting follow-up and accountability on executive priorities
• Preparing reports, trackers, and meeting materials
• Taking notes during meetings when needed
• Assisting with communication between departments, customers, vendors, and drivers
• Helping maintain organization and efficiency across daily operations

You will not simply answer phones — you will help leadership stay organized, efficient, and focused.

QualificationsRequired

• Some collegiate experience preferred (degree not required)
• Strong written and verbal communication skills
• Professional appearance and demeanor
• Excellent organizational and multitasking abilities
• High attention to detail
• Ability to maintain confidentiality and professionalism
• Comfortable working in a fast-paced environment
• Self-motivated with the ability to work independently
• Strong problem-solving and time management skills

Not Required

• Trucking or logistics experience

We value professionalism, adaptability, reliability, and organizational capability over industry-specific experience.

Who Thrives in This Role

• Organized and detail-oriented individuals
• Strong communicators with a professional presence
• People who take initiative without constant direction
• Individuals who enjoy creating structure and staying ahead of tasks
• Professionals comfortable working directly with executive leadership
• Reliable team members who can manage multiple priorities calmly and efficiently

If you enjoy organization, communication, and helping leadership operate effectively in a fast-moving environment, this role offers strong opportunity for growth and long-term value.

Compensation

Starting at $50,000 annually
Compensation is based on experience, professionalism, organizational capability, and overall fit for the role.