Overview
Front Desk Receptionist Jobs in Vancouver at Firm Group
Job Overview
We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front office operations, serve as the first point of contact for visitors and clients, and ensure smooth administrative workflows. Your energetic approach and organizational skills will help create a positive experience for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your office management expertise while supporting daily operations with professionalism and enthusiasm.
Responsibilities
- Greet visitors, clients, and vendors warmly, providing excellent customer service and ensuring a positive first impression
- Answer multi-line phone systems promptly and professionally, directing calls efficiently to appropriate departments or personnel
- Manage appointment scheduling and calendar coordination using productivity software and Google Workspace tools
- Handle data entry tasks accurately, including maintaining spreadsheets, filing systems, and client records with attention to detail
- Perform clerical duties such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail
- Support office management tasks including supply inventory, filing, and basic bookkeeping using QuickBooks or similar software
- Assist with phone communication protocols, maintaining proper phone etiquette and providing support for client inquiries
Requirements
- Proven office experience with strong organizational skills and proficiency in Microsoft Office (Word, Excel) and Google Workspace applications
- Excellent computer literacy with the ability to perform data entry, word processing, and spreadsheet management efficiently
- Prior experience in front desk or administrative roles, preferably within medical or dental office settings or as a personal assistant
- Strong customer service skills with a friendly demeanor and effective phone communication abilities
- Bilingual capabilities are highly desirable to serve diverse client needs effectively
- Knowledge of multi-line phone systems, office management procedures, and clerical best practices
- Ability to multitask in a fast-paced environment while maintaining accuracy and professionalism
- Technical proficiency with office equipment such as printers, scanners, and basic bookkeeping tools like QuickBooks is preferred
Join our team where your organizational talents and vibrant personality will make a meaningful difference every day! We’re committed to fostering a supportive environment that values your contributions while offering opportunities for growth in administrative excellence.
Pay: $20.00 – $29.26 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Title: Front Desk Receptionist
Company: Firm Group
Location: Vancouver
