Fleet Administrator

The Fleet Office Administrator plays a key role in maintaining the efficiency of our fleet department. This position supports day-to-day administrative tasks, assists with vehicle records, tracks maintenance schedules, and ensures compliance with company and DOT standards. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment.

Key Responsibilities

• Maintain and update vehicle and equipment records, registrations, and inspection logs.

• Schedule and track vehicle maintenance, repairs, and inspections.

• Process purchase orders, invoices, and vendor communications related to fleet services.

• Assist with driver compliance documentation (licenses, certifications, insurance).

• Support fuel card management and monthly reporting.

• Coordinate with project managers and field teams regarding vehicle assignments and availability.

• Prepare reports and spreadsheets for fleet performance, costs, and utilization.

• Perform general administrative duties (filing, scanning, correspondence, data entry).

Qualifications

• 2+ years of administrative experience (fleet, construction, or logistics preferred).

• Strong organizational and multitasking skills with attention to detail.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Familiarity with fleet management software is a plus.

• Excellent written and verbal communication skills.

• Ability to work both independently and as part of a team.

Benefits

• Competitive hourly pay ($18–$23/hr, based on experience)

• Medical, dental, and vision insurance

• Paid time off and holidays

• 401(k)

• Opportunities for advancement within a growing company

“Company“ is an Equal Opportunity Employer

PM23