File Clerk

Position Summary

The Project Clerk supports the Firm’s Municipal Utility District (MUD) practice by performing high-volume administrative and clerical work that keeps district operations organized, accurate, and on schedule. This role is essential to preparing meeting materials, maintaining records, and supporting time-sensitive legal workflows.

Essential Duties & Responsibilities

• Prepare, copy, and assemble district meeting packets in accordance with district-specific requirements and deadlines
• Coordinate delivery and distribution of meeting materials (physical and electronic)
• Maintain and update district records, including handbooks and official documents
• Assist with preparation and organization of district meeting minutes and exhibits
• Complete high-volume scanning, copying, and document management tasks with accuracy
• Index, organize, and coordinate transfer of files to offsite storage
• Provide administrative support to attorneys and legal assistants on time-sensitive tasks
• Assist with special projects and shifting priorities as needed
• Comply with all Firm policies, procedures, and confidentiality standard

Competencies

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  Attention to Detail: Produces accurate, thorough work in a high-volume environment
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  Organization & Time Management: Effectively prioritizes tasks and meets deadlines
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  Reliability: Demonstrates accountability, consistency, and follow-through
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  Adaptability: Adjusts to changing priorities and workload demands
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  Communication: Communicates clearly and responds promptly
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  Teamwork: Works collaboratively and supports team success

Education & Experience

• High school diploma or GED required
• 6+ months of administrative, clerical, or office experience preferred
• Experience in a law firm or professional services environment is a plus

Skills & Abilities

• Strong organizational and time management skills
• Ability to manage repetitive tasks with consistency and accuracy
• Ability to follow detailed instructions and handle multiple priorities
• Basic written and verbal communication skills
• Strong work ethic and reliability

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with document management systems (e.g., NetDocuments or similar) preferred
• Comfort learning new technology and systems

Physical Demands & Work Environment

• Work is performed in a standard office environment
• Regular sitting, standing, walking, and use of office equipment
• Ability to lift and carry up to 25 pounds
• Occasional overtime may be required to meet deadlines

Additional Information

This position does not have supervisory responsibilities.

The Firm reserves the right to modify or assign duties as needed.