Overview
Field Administrative Assistant Jobs in Port Washington, WI at AllSTEM Connections
Field Administrative Assistant
Port Washington, WI (Onsite)
$28–$32/hr
Contract-to-Hire
ABOUT THE ROLE
We are looking for a Field Administrative Assistant to join our Data Center Division. The Field Administrative Assistant provides administrative support to Field Project Teams on site performing various administrative tasks on a daily basis. In this role, you will manage the onboarding processing for field, new hire employees on jobsites by coordinating interviews, onboarding with videos, and assisting with processing paperwork.
The scope of this role includes entering and distributing weekly payroll for jobsite, auditing and correcting payroll issues for jobsite crew, and on-site material ordering. Jobsite administrative support also encompasses filing, phone calls, email, IT support issues, trailer housekeeping, and ordering office supplies. This role reports to the Field Administrative Supervisor and will work directly with the Site Superintendent and General Foremen to provide administrative support on all necessary reports required on site. Some travel may be required.
Other responsibilities may include creating panel schedules, creating trim plate labels off approved drawings.
RESPONSIBILITIES
- Manage onboarding process for field new hire employees on jobsite. (Coordinate interviews, onboarding videos, assist with paperwork.)
- Provide administrative support to project team on site.
- Enter and distribute weekly payroll for jobsite.
- Audit and correct payroll issues for jobsite crew.
- Work directly with Site Superintendent and General Foremen to provide administrative support on all necessary reports required on site.
- Administrative support for on-site Material ordering.
- Assist and coordinate information flow between office, field, vendors, and customers.
- Create Panel Schedules
- Create Labels off approved drawings
- Basic jobsite administrative support (filing, phone calls, email, IT support issues, trailer housekeeping, ordering office supplies, etc.).
- Binder Support / Job Files
- Task Plan
- Safety / Daily Reports
MINIMUM REQUIREMENTS
- 2+ years of administrative support experience
- Strong organizational and communication skills
- Proficiency with Microsoft Office (Excel, Word, Outlook, Visio)
- High School Diploma or GED required
- Must be comfortable working in an active construction environment
Preferred Qualifications:
- Experience with payroll processing and employee onboarding
- Construction industry experience preferred
Pay: $28.00 – $32.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Are you comfortable working on a construction site in an office trailer?
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Excel: 2 years (Required)
Ability to Commute:
- Port Washington, WI 53074 (Required)
Work Location: In person
Title: Field Administrative Assistant
Company: AllSTEM Connections
Location: Port Washington, WI
