Overview
Facilities Coordinator Jobs in Toronto, Canada at CDW Canada
Position: Facilities Coordinator (contract)
At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It’s why we’re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we’re headed.
We’re proud to share our story and Make Amazing Happen at CDW.
** This Role is a 6 month to 12 month Contract **
The Facilities Coordinator is responsible for coordinating facilities operations, vendor management, workplace services, and space utilization activities within CDW’s office environment. This role works closely with internal stakeholders, building management, vendors, and the Corporate Real Estate team to ensure a safe, efficient, and well‑maintained workplace that supports business operations and employee experience.
The successful candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple priorities while collaborating across departments and external partners.
Key Areas of Responsibility Facilities Operations & Workplace Management
- Coordinate daily facilities operations to ensure CDW’s office environments remain safe, functional, and well maintained.
- Act as a primary point of contact for facilities‑related requests, maintenance issues, and workplace support needs.
- Coordinate office moves, reconfigurations, and workspace planning initiatives in collaboration with Corporate Real Estate and business stakeholders.
- Maintain accurate records related to office occupancy, space planning, and facilities operations.
- Assist with the implementation of corporate workplace standards and facilities initiatives across Canadian locations.
- Coordinate with external service providers including cleaning, maintenance, pest control, security, and building management.
- Support the selection, onboarding, and performance monitoring of facilities vendors.
- Ensure vendors meet contractual obligations and service level agreements (SLAs).
- Track vendor performance and elevate issues as necessary to maintain service quality.
- Manage facilities‑related invoices and assist with budget tracking and reporting.
Soft Services Management
- Oversee soft services such as housekeeping, waste management, pest control, and other workplace services.
- Ensure consistent cleanliness, hygiene, and operational standards across all office spaces.
- Coordinate inspections and service reviews to ensure vendors meet established quality standards.
- Develop and support standard operating procedures (SOPs) for facilities services.
Project Coordination
- Support Corporate Real Estate projects including office relocations, renovations, lease renewals, and workspace redesign.
- Coordinate project schedules, timelines, and stakeholder communications.
- Assist with tracking project milestones, budgets, and reporting progress to leadership.
- Collaborate with internal project teams and external contractors during construction and improvement projects.
Space Planning & Reporting
- Maintain space management tools and databases to track occupancy and workspace utilization.
- Assist in preparing quarterly space utilization reports and facilities performance metrics.
- Support data collection and reporting to inform real estate decisions and workplace planning strategies.
- Maintain facilities documentation including floor plans, vendor contracts, and service records.
Health, Safety & Compliance
- Ensure all facility operations comply with local health, safety, and regulatory standards in Canada.
- Support implementation of workplace safety procedures and emergency preparedness plans.
- Coordinate safety inspections, drills, and compliance activities.
- Work with internal teams to maintain a safe and secure workplace environment.
Education and Experience
- Bachelor’s degree in Business Administration, Facilities Management, Real Estate, or a related discipline preferred.
- 2–4 years of experience in facilities coordination, corporate real estate, office operations, or workplace services.
- Experience supporting vendor relationships and coordinating service providers within a corporate…
Title: Facilities Coordinator
Company: CDW Canada
Location: Toronto, Canada
Category:
