Executive Support Specialist

Job Overview
We are seeking a highly competent and proactive Remote Executive Support Specialist to provide comprehensive administrative support to senior leadership. In this role, you will manage executive calendars, coordinate meetings and travel arrangements, prepare and review business documents, and handle confidential company information with the highest level of discretion and professionalism. You will serve as a trusted administrative partner, ensuring executives remain organized, informed, and focused on strategic priorities.

The ideal candidate is detail-oriented, possesses excellent organizational and communication skills, and thrives in a fully remote work environment. The ability to anticipate executive needs, manage multiple priorities, and maintain strict confidentiality is essential. While prior experience in executive or administrative support is valued, we welcome applicants from all experience levels who demonstrate strong administrative aptitude, professionalism, and a willingness to learn. Comprehensive training and ongoing support are provided to be successful in this role.

Responsibilities
Provide high-level administrative support to the executive team, managing calendars, scheduling meetings, and coordinating complex travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
Act as the primary point of contact for internal and external stakeholders, handling enquiries with professionalism and discretion.
Manage confidential and sensitive information with the utmost integrity.
Organise and coordinate executive meetings, company events, and conferences, including agenda preparation and minute-taking.
Assist with the planning and execution of special projects as directed by the leadership team.
Handle expense reporting, invoice processing, and other basic financial administration for the executive office.
Anticipate the needs of the executive team and proactively address issues to ensure a seamless workflow.

Qualifications
Proven experience in a senior administrative role, such as an Executive Assistant, Personal Assistant, or Office Manager.
Exceptional organisational, planning, and time-management skills with a strong ability to multitask and prioritise effectively.
Excellent written and verbal communication skills, with meticulous attention to detail.
Full proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Demonstrated ability to maintain confidentiality and exercise discretion.
A proactive and resourceful problem-solver with the ability to work independently.
Experience within a manufacturing or industrial equipment environment is desirable but not essential.

Why You’ll Love Working With Us
Competitive salary with opportunities for career growth.
Comprehensive medical, dental, and vision insurance.
Paid time off, company holidays, and wellness benefits.
Paid training and ongoing professional development.
Supportive, collaborative team culture.
Modern technology and resources to help you succeed.

Equal Opportunity Employer

Knase Company Incorporated is committed to fostering a diverse, equitable, and inclusive workplace. We are proud to be an Equal Opportunity Employer and make all employment decisions based on qualifications, merit, and business needs. Qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, age, disability, genetic information, marital status, military or veteran status, or any other status protected by applicable federal, state, or local laws.