Overview
Executive Secretary Jobs in Jeddah, Makkah, Saudi Arabia at Wejhat | وجهات
Title: Executive Secretary
Company: Wejhat | وجهات
Location: Jeddah, Makkah, Saudi Arabia
Company Description
Wejhat is a premier hospitality management and real estate consultancy company based in Jeddah, Saudi Arabia. Since its inception in 2012, Wejhat has established a reputation for providing innovative and tailored solutions that go beyond conventional expectations. With expertise in hotel management, operational optimization, revenue management, and event management, the company is dedicated to enhancing client operations and guest satisfaction. Wejhat combines industry expertise with strategic approaches to help its clients stay competitive and distinctive in the hospitality industry.
Role Description
Wejhat is seeking an experienced full-time Executive Secretary for an on-site role located in Jeddah. To provide administrative and organizational support to departments and management, ensuring efficient daily office operations through organizing correspondence, files, meetings, and following up on administrative processes.
Duties and Responsibilities
•Organize and manage administrative files and records in both physical and electronic formats.
•Prepare and draft official letters, administrative correspondence, and internal circulars.
•Receive phone calls and direct them to the relevant departments.
•Coordinate and schedule meetings and prepare meeting minutes when required.
•Follow up on incoming and outgoing correspondence and ensure proper archiving.
•Enter data and update departmental databases.
•Track administrative transactions between departments and ensure timely completion.
•Receive visitors and coordinate appointments with the relevant departments.
•Prepare periodic administrative reports upon request.
•Provide administrative and office support to different departments as needed.
Qualifications
- Proficient in clerical skills, including scheduling, filing, and managing documentation
- Exceptional written and verbal communication skills, with a professional demeanor
- Experience in company secretarial work and executive-level administrative support
- Strong customer service abilities and a client-centric approach to interactions
- Highly organized with excellent attention to detail and time management skills
- Proficiency in office software applications, such as Microsoft Office suite
- Ability to maintain confidentiality and exercise discretion in all actions
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred
- Previous experience in a hospitality or real estate environment is an advantage
