Overview
Executive Secretary V Security Clearance Jobs in Washington, USA at Akima
Position: Executive Secretary V with Security Clearance
Tuvli is hiring for an Executive Secretary V to support our DoS client located in Washington, DC. To join our team of outstanding professionals, apply today! Responsibilities
* Track, read, and analyze incoming correspondence, memoranda, submissions, and substantive policy papers to determine significance and coordinate appropriate distribution between CA/OCS and directorates/offices.
* Creates and continually reviews and updates manuals and standard operating procedures for CA/OCS.
* Submits Time and Attendance reporting for CA/OCS personnel and maintain all T&A supporting documents.
* Assists with coordinating meetings, scheduling conference rooms, ordering supplies, and other administrative duties.
* Works with CA’s Staff Assistants and Executive Assistants to monitor internal tasks, deadlines, and deliverables.
* Receives and screens telephone calls and visitors; follow up to ensure necessary action is initiated and subsequently works to ensure that such action is completed as quickly as possible, as applicable and appropriate.
* Enters all forms of correspondence in final form including cables, memorandums, letters, briefing papers.
* Maintains work area in a professional manner (work area must be clean, presentable, and organized, per COR guidance).
* Ensures automation equipment is operational (paper in the copier/fax machine, changes out printer ink cartridges, calls in work orders).
* Assists with prepping conference rooms before and after social events and official events during the workday.
* Assists with setting up conference calls, coordinating with IT personnel to set up conferences requiring IT support.
* Support onboarding and office readiness for incoming CA/OCS staff by preparing work spaces, maintaining office management reference materials (e.g., seating charts, phone lists, welcome materials), and coordinating badge access.
* Uses a high degree of independent judgment in researching regulations, and in determining the relationship between guidelines and organizational efficiency and program effectiveness; uses his or her judgment in choosing, interpreting, or adapting available guidelines to specific issues or subjects.
* Acknowledge and adhere to all standards for conduct, internal controls, the Privacy Act, and the protection and safeguarding of all Personally Identifiable Information (PII).
* Prepare managers for appointment by briefing context and background data.
* Record minutes from meetings.
* Maintain an organized filing system of paper and electronic documents according to the Department of State record retention policy.
* Prepare internal and external documents using a variety of office software, specifically Microsoft Word, Power Point, Publisher, Excel, and SharePoint according to CA and Department of State writing standards.
* Perform other appropriate tasks, assignments and duties as required and assigned by their immediate Government manager. Qualifications
* Must be a U.S. citizen with a minimum SECRET clearance.
* Bachelor’s Degree and five to seven years of proven experience in administrative or management support.
* Proficient in Microsoft Office software (SharePoint, Excel, Word, PowerPoint, Teams, Access, etc.).
* Excellent organizational, communication, and writing skills to include timely and accurate responses to customers’ and colleagues’ needs and citing policy and procedures when applicable.
* Excellent customer service skills, including customer needs assessments, meeting quality standards for services, and proactive and on-going evaluation of customer satisfaction.
* Ability to interact effectively with others, in particular colleagues and personnel from senior executive to working level.
* Ability to multi-task, triage and re-prioritize as needed.
* Demonstrated proactive approach to problem solving and decision making.
* Demonstrated multi-tasking abilities to achieve performance goals and meet changing deadlines in a fast-paced and dynamic environment.
* Highly resourceful team-player and the demonstrated ability to work independently (i.e., self-starter).
* Big-picture thinker, who pro-actively seeks opportunities for improvements and proposes sound and logical…
Title: Executive Secretary V Security Clearance
Company: Akima
Location: Washington, USA
Category:
