Overview
Executive & Personal Operations Assistant (Hybrid) Jobs in Armenia at AML Incubator
Title: Executive & Personal Operations Assistant (Hybrid)
Company: AML Incubator
Location: Armenia
Role Overview
We are seeking a highly organized, proactive, and discreet Executive & Personal Operations Assistant to support a fast-scaling founder managing multiple businesses and a growing family life.
This role ensures that nothing slips — professionally or personally.
You will act as a gatekeeper, organizer, scheduler, and execution partner. The objective is simple: increase the founder’s focus, velocity, and clarity by eliminating operational friction.
This is a high-trust, high-responsibility role.
Core Responsibilities1. Executive Support (Business)
- Manage and optimize calendar (protect deep work time)
- Triage inbox and prioritize communications
- Draft, format, and finalize documents and proposals
- Coordinate meetings and follow-ups
- Track open loops and ensure nothing falls through
- Conduct light research (vendors, travel, tools, etc.)
- Filter inbound requests and act as gatekeeper
- Prepare summaries before key meetings
- Organize digital files and documents
2. Personal Operations Support
- Manage bill payments and renewal tracking
- Maintain master personal + family calendar
- Coordinate children’s schedules, appointments, events
- Book travel (flights, hotels, transfers)
- Schedule personal appointments
- Track subscriptions and household services
- Manage reminders for important dates and obligations
- Assist with general life organization and planning
3. Control Tower Function
- Maintain a running task dashboard
- Proactively flag upcoming deadlines
- Identify inefficiencies and suggest improvements
- Ensure no administrative detail is missed
- Reduce reactive chaos
Ideal Candidate Profile
- Extremely organized and detail-oriented
- Proactive (anticipates needs before being told)
- Strong written communication skills
- Tech-savvy (Google Workspace, task management tools, etc.)
- Discreet and trustworthy
- Comfortable acting as a gatekeeper
- Calm under pressure
- High ownership mentality
- Able to manage both professional and personal domains seamlessly
Experience
- 2–5+ years supporting an executive, founder, or senior leader preferred
- Experience in fast-paced environments
- Experience managing personal admin is a strong asset
- Remote support experience is a plus
Reporting Structure
Reports directly to the Founder/CEO.
High autonomy. Clear accountability.
Performance Metrics (KPIs)
- Zero missed deadlines
- Calendar optimized for strategic time
- Inbox response time improved
- Bills and renewals always on time
- Reduction in reactive “forgotten” tasks
- Measurable decrease in operational friction
Time Commitment
Full-Time
Personality Fit
This role is for someone who:
- Likes bringing order to chaos
- Enjoys supporting high-performance operators
- Takes pride in being the invisible backbone
- Doesn’t need spotlight, but thrives on impact
How to Apply
Please submit:
- A short note explaining why you believe you are a strong fit for an Executive & Personal Operations Manager role, rather than a traditional administrative assistant.
- Examples of operational systems or processes you have built or managed (e.g., calendar management, travel planning, workflow organization, or executive support).
- A list of tools you have used to manage workflows, scheduling, or operational coordination (e.g., Google Workspace, Notion, Asana, Trello, Airtable, task managers, financial tracking tools, etc.).
Apply here:
https://amlincubator.com/join-us/executive-personal-operations-assistant-hybrid
or send your application to: [email protected].
