Overview
Executive Personal, Family & Business Assistant Jobs in Palm Bch Gdns, FL at Show Freight, Inc
Executive Personal, Family & Business AssistantPrivate Family Office | Palm Beach Gardens, Florida
Full-Time | Competitive Compensation + Performance Bonus + Benefits
The Opportunity
An established entrepreneurial family is seeking an exceptional Executive Personal, Family & Business Assistant to join their private family office in Palm Beach Gardens, Florida.
This is a career-defining opportunity for a highly accomplished professional who thrives in a dynamic, fast-paced environment where no two days are alike. The successful candidate will become a trusted extension of the Principal and family, serving as the central point of coordination for executive priorities, personal affairs, household operations, travel, and family logistics.
The ideal candidate possesses impeccable judgment, unwavering discretion, exceptional organizational ability, and the emotional intelligence to anticipate needs before they arise. This role is best suited for someone who finds genuine satisfaction in creating order, protecting an executive’s time, and ensuring every detail is executed with excellence.
About the Family Office
The Principal is the owner of a rapidly growing family-owned group of transportation, logistics, and warehousing companies operating throughout the United States. As the family establishes its long-term residence in Palm Beach Gardens, they are building a trusted support team dedicated to helping both their business interests and personal lives operate seamlessly.
This position offers significant long-term growth and the opportunity to become one of the most trusted members of a close-knit executive team.
Primary ResponsibilitiesExecutive Support
- Manage complex executive calendars, meetings, and scheduling
- Coordinate business travel, accommodations, and detailed itineraries
- Prioritize communications, correspondence, and executive follow-up
- Prepare daily agendas and executive briefings
- Track critical deadlines and ongoing projects
- Coordinate with senior leadership, attorneys, accountants, financial advisors, lenders, and outside professionals
- Support multiple business ventures and special initiatives
- Maintain complete confidentiality regarding business matters
Family Office & Personal Support
- Coordinate family calendars, appointments, and daily logistics
- Schedule medical appointments and oversee health-related scheduling
- Assist with children’s educational activities and communications
- Coordinate birthdays, holidays, special events, and family travel
- Maintain organized records for important family documents
- Anticipate personal needs before they become urgent
Estate & Household Management
- Coordinate household staff, vendors, contractors, and service providers
- Oversee maintenance of multiple residences
- Manage landscaping, pool services, housekeeping, repairs, and preventative maintenance
- Coordinate vehicle registrations, insurance, warranties, and maintenance schedules
- Assist with insurance renewals and household projects
Financial & Administrative Coordination
- Coordinate timely payment of household expenses and authorized invoices
- Organize financial records, receipts, and supporting documentation
- Monitor recurring obligations and important payment deadlines
- Work closely with accountants, bookkeepers, attorneys, and financial professionals
- Reconcile statements and identify discrepancies for review
- Maintain strict financial controls and confidentiality
Travel & Lifestyle Management
- Arrange domestic and international travel
- Prepare detailed travel itineraries
- Coordinate airport transportation and reservations
- Book hotels, restaurants, meetings, and family vacations
- Manage memberships, reservations, and lifestyle logistics
The Ideal Candidate
You are naturally proactive rather than reactive.
You possess exceptional organizational skills while remaining calm under pressure. You communicate with professionalism, exercise excellent judgment, and understand that discretion is fundamental when serving successful families.
You are equally comfortable managing executive priorities, coordinating household operations, organizing travel, solving unexpected problems, and protecting your Principal’s time.
Above all, you are someone whose integrity is beyond question.
Qualifications
The successful candidate will possess:
- Minimum five years supporting senior executives, entrepreneurs, family offices, or high-net-worth individuals
- Experience managing complex executive calendars and competing priorities
- Demonstrated ability to handle confidential financial and personal information
- Outstanding written and verbal communication skills
- Strong project management and organizational abilities
- Advanced proficiency with Microsoft Office, Google Workspace, Apple devices, and modern productivity software
- Experience utilizing AI tools such as ChatGPT to improve efficiency
- Valid driver’s license and excellent driving record
- Ability to successfully complete comprehensive background and reference checks
Personal Attributes
The ideal candidate is:
- Exceptionally organized
- Highly trustworthy
- Emotionally intelligent
- Resourceful and solutions-oriented
- Detail-driven without losing sight of the bigger picture
- Calm under pressure
- Adaptable and flexible
- Professional in both appearance and communication
- Naturally discreet
- Committed to delivering white-glove service with humility
Compensation & Benefits
A highly competitive compensation package will be offered based on experience and qualifications, including:
- Competitive base salary
- Performance-based bonus opportunities
- Comprehensive benefits
- Paid vacation
- Vehicle allowance or company vehicle (where appropriate)
- Professional development opportunities
- Long-term career growth within a stable and expanding family enterprise
Confidentiality
This position requires access to highly confidential business, financial, medical, and personal information. Maintaining complete discretion is an essential condition of employment. The selected candidate will be required to execute a comprehensive confidentiality agreement and successfully complete background and reference screenings before employment.
To Apply
Qualified candidates should submit:
- Current résumé
- Thoughtful cover letter describing their interest in the position
- Salary expectations
- Three professional references from direct supervisors
We are seeking a long-term professional relationship with an individual who values excellence, integrity, loyalty, and service. If you are looking for an opportunity to become an indispensable member of a private family office while making a meaningful impact on both business and family life, we welcome your application.
Pay: $60,000.00 – $75,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Title: Executive Personal, Family & Business Assistant
Company: Show Freight, Inc
Location: Palm Bch Gdns, FL
