Overview
Executive & Personal Assistant Jobs in Fergus Falls, USA at Reflection Salon Defunct
We are seeking a highly organized, proactive, and energetic Personal Assistant to support a dynamic professional who wears multiple hats as a life coach, Zumba instructor, and Managing Attorney. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and is comfortable balancing professional, creative, and personal support tasks. This is a position that requires flexibility and some weekend and afternoon work.
Responsibilities
- Help prepare meetings and take detailed minutes
- Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date
- Report incoming information like phone calls, messages, memos, and emails to an executive
- Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.
- Act as the main point of contact for the high-level executive
- Organize and monitor the Managing Attorney’s emails
Calendar & Scheduling Management
- Maintain and coordinate multiple calendars (professional, fitness, legal, and personal)
- Schedule meetings, classes, court-related commitments, events, and travel
- Send reminders and manage time-sensitive deadlines
Driving & Transportation
- Provide reliable transportation to meetings, classes, events, and appointments
- Assist with errands and logistics as needed
Travel Coordination
- Arrange and manage travel (flights, hotels, itineraries, packing coordination)
- Accompany on trips when required to provide on-site support
Social Media & Brand Building
- Assist with planning and executing social media campaigns
- Help build and maintain a strong social media presence across platforms
- Coordinate content posting, engagement, and basic analytics tracking
- Support branding efforts for coaching, fitness, and professional services
Administrative & Personal Support
- Handle emails, phone calls, and correspondence
- Assist with event planning, workshops, and fitness classes
- Anticipate needs and proactively solve problems
- Maintain confidentiality and professionalism at all times
Qualifications
- Experience handling confidential information and adhering to strict deadlines
- Must have graduated high school or received an equivalent certificate of completion
- Excellent communication skills, time management skills, interpersonal skills, and organizational skills
- 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
- Proven experience as a personal assistant, executive assistant, or similar role
- Strong organizational and time-management skills
- Comfortable multitasking and switching between roles and priorities
- Social media savvy (Instagram, Facebook, Tik Tok, Linked In preferred)
- Valid driver’s license and clean driving record
- Willingness to travel and work flexible hours (including occasional evenings/weekends)
- Discretion and professionalism, especially around legal matters
Compensation#J-18808-Ljbffr
Title: Executive & Personal Assistant
Company: Reflection Salon Defunct
Location: Fergus Falls, USA
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