Overview
Executive & Operations Assistant Jobs in Miami, FL at Confidential
Overview
We are seeking a highly organized, proactive, and resourceful Executive & Operations Assistant to support the CEO across multiple business and organizational platforms, including operating companies, Family Office, and a sports Foundation.
This is a fast-paced, hands-on role requiring strong judgment, adaptability, and the ability to operate across business, real estate, and nonprofit environments. The ideal candidate anticipates needs, solves problems proactively, and executes with minimal direction.
Work Schedule & Structure
- Monday, Wednesday, Friday: On-site at Sports Academy (afternoon to evening, up to ~9:00 PM, in Kendall)
- Tuesday, Thursday: Office-based (Coral Way location)
- Flexibility required based on priorities, events, and workload
Key Responsibilities
Executive Support
- Manage complex calendars, scheduling, and travel logistics
- Handle communications, correspondence, and follow-ups in English and Spanish
- Prepare reports, presentations, and executive-level documents
- Maintain strict confidentiality with sensitive information
Business & Operations
- Support real estate and business operations
- Coordinate with vendors, consultants, and internal teams
- Assist with growth, development, and operational initiatives
- Organize and manage documentation and workflows
Sports Foundation & Academy Support
- Support daily academy operations during assigned days
- Assist with student and parent communication and scheduling
- Coordinate logistics for events, programs, and activities
- Help maintain organization and structure during academy hours
Marketing, Content & AI Support
- Create flyers, posters, and promotional materials (Canva or similar)
- Assist with social media content and announcements
- Utilize AI tools to support content creation and efficiency
- Ensure brand consistency across communications
Administrative & Personal Support
- Assist with select personal administrative tasks
- Coordinate appointments, logistics, and general support needs
Qualifications & Experience
- 3–5+ years supporting executives or similar high-responsibility roles
- Bilingual fluency in English (professional level required) and Spanish
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Canva, and AI tools
- Bachelor’s degree preferred
Skills & Competencies
- Exceptional organizational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- High level of discretion, integrity, and professionalism
- Strong problem-solving and critical-thinking abilities
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision
- Adaptable, flexible, and solution-oriented
- Strong interpersonal skills across diverse environments
What We’re Looking For
Someone who:
- Takes initiative and follows through without constant direction
- Is comfortable working across business, real estate, nonprofit, and personal environments
- Can transition seamlessly between structured office work and dynamic on-site settings
- Understands urgency, prioritization, and execution at a high level
Compensation
Competitive and based on experience.
Apply today if you’re a driven, detail-oriented professional who thrives in a dynamic environment and wants to play a key role supporting leadership across multiple ventures.
Pay: $45,000.00 – $50,000.00 per year
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Title: Executive & Operations Assistant
Company: Confidential
Location: Miami, FL
