Overview
Executive Coordinator Jobs in Burnsville, MN at Buddy’s Kitchen, Inc.
Location: Burnsville, MN 55337
Shift: Office Hours
COMPANY OVERVIEW
Buddy’s Kitchen was started in 1974 by our founder Buddy ‘Nils” Eian. Our first product was a handmade omelet for airlines that we still make today. We specialize in frozen, ready-to-eat food and great customer relationships. Most of our business is developing quality custom food products for our customers.
Our Mission
To deliver unique foods through agile innovation and flexible manufacturing processes.
Buddy’s Kitchen Core Values
- Customer Focus – Exceeding our customers’ expectations.
- Communicate Honestly– The Good AND the Bad.
- Own it – Be accountable & deliver on your commitments.
- Passion- For continuous improvement.
- Team Spirit – Supportive, healthy internal relationships.
ROLE
SUMMARY
The Executive Coordinator provides high-level administrative, operational, and organizational support to senior leadership. This role requires excellent judgment, discretion, professionalism, high attention to detail, and the ability to manage competing priorities in a fast-paced and changing environment. The Executive Coordinator serves as a trusted partner to the executive team, helping coordinate schedules, communications, meetings, travel, documents, and key business activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage complex executive calendars, including scheduling internal and external meetings, customer meetings, sales-related discussions, leadership sessions, appointments, and recurring business reviews; proactively resolve scheduling conflicts and prioritize requests based on business needs.
- Plan, coordinate and support executive meetings, leadership meetings, sales meetings, customer meetings, board or committee meetings, and cross-functional business discussions, including preparing agendas, gathering materials, organizing presentations, documenting follow-up items, and distributing meeting information in a timely manner.
- Prepare, edit, proofread, and format professional correspondence, memos, presentations, reports, proposals, customer-facing materials, meeting summaries, and other business documents to ensure accuracy, consistency, and a polished final product.
- Handle confidential and sensitive information with discretion and professionalism, including executive communications, customer information, pricing or proposal details, contracts, personnel matters, business strategies, and financial or operational reports.
- Coordinate travel arrangements for executives and other designated personnel, including flights, lodging, ground transportation, itineraries, customer visit logistics, meeting schedules, and related expense reports when needed.
- Screen, prioritize, and route emails, calls, correspondence, meeting requests, customer inquiries, vendor communications, and internal requests on behalf of executives, using sound judgment to determine urgency, appropriate response, and required follow-up.
- Track deadlines, action items, approvals, customer follow-ups, sales-related commitments, project updates, and executive deliverables to support timely completion and accountability across departments.
- Serve as a professional liaison between executives, internal teams, sales staff, clients, prospects, vendors, board members, and external partners to support clear communication, timely responses, and effective coordination of business priorities.
- Maintain accurate and organized electronic and physical files, records, contracts, customer documents, proposals, meeting materials, reports, presentations, and other business documents in accordance with company procedures and confidentiality expectations.
- Support special projects, research assignments, process improvements, executive initiatives, sales support activities, and cross-functional business priorities by gathering information, coordinating tasks, tracking progress, and preparing summaries or status updates.
- Conduct basic research and compile information related to customers, prospects, vendors, competitors, industry activity, business opportunities, or operational matters to support executive planning and decision-making.
- Assist with internal and external communications by drafting announcements, meeting recaps, customer follow-up messages, leadership updates, reminders, and other communications as requested.
- Monitor executive and departmental priorities, anticipate upcoming needs, identify potential scheduling, communication, or follow-up gaps, and recommend practical ways to improve efficiency, organization, and responsiveness.
- Build and maintain effective working relationships with executives, employees, customers, vendors, and external stakeholders while representing the organization in a professional and service-oriented manner.
- Regular and predictable attendance on site.
- Maintain behaviors that support our CORE VALUES.
- Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
- May oversee the scheduling, assignments, and daily workflow of new/ targeted staff.
QUALIFICATIONS
EDUCATION and EXPERIENCE
- High school diploma or equivalent required.
- Associate or bachelor’s degree in business administration, communications, marketing, management, or a related field preferred.
- Minimum of 3 years of experience in administrative support, executive coordination, office coordination, sales support, customer service, or a related role required.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES
- Strong organizational skills and ability to manage multiple priorities, deadlines, and competing requests.
- Excellent written and verbal communication skills.
- Strong calendar management, scheduling, meeting coordination, and follow-up tracking skills.
- Ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment.
- Proficiency with Microsoft Office Suite, Google Workspace, calendar systems, video conferencing platforms, and general office technology.
- Basic understanding of sales support, customer relationship management, customer meeting coordination, and follow-up tracking.
- Strong attention to detail and accuracy in preparing documents, maintaining records, processing expenses, and coordinating logistics.
- Ability to interact professionally with executives, employees, customers, prospects, vendors, and external partners.
- Ability to work independently, take initiative, anticipate needs, and follow through on assignments.
- Strong problem-solving skills and ability to adapt to changing priorities.
WORKING CONDITIONS
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an Associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the Associate is regularly required to talk and listen. The Associate is frequently required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an Associate may encounter while performing the essential functions of this job. Office-based work environment with occasional exposure to a cold production floor.
Benefits
Buddy’s Kitchen provides competitive salaries and a wide variety of benefits.
- Health Insurance
- Life insurance
- Dental Insurance
- Vision insurance
- Paid time off
- Referral program
- 401(K) matching
- Employee Assistance Program (EAP)
Buddy’s Kitchen is an equal opportunity employer that provides employment opportunities to qualified persons without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, marital status, veteran status, or any other area prohibited by applicable laws and regulations.
Schedule: Monday – Friday
Ability to commute/relocate: Burnsville, MN. Reliably commute or plan to relocate before starting work.
Pay: $65,000.00 – $85,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Vision insurance
Work Location: In person
Title: Executive Coordinator
Company: Buddy’s Kitchen, Inc.
Location: Burnsville, MN
