Overview
Executive Assistant Jobs in Rochester, NY at Everclean Eastern
Overview
We are seeking a proactive and highly organized Executive Assistant to join our dynamic team. This vital role is designed for a detail-oriented professional who thrives in a fast-paced environment and is passionate about providing exceptional administrative support. As an integral part of our organization, you will facilitate smooth daily operations, manage complex schedules, and serve as a key point of contact for internal and external stakeholders. Your energetic approach and commitment to excellence will help drive our mission forward and ensure our leadership team remains focused on strategic priorities.
Duties
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements with precision and efficiency
- Handle incoming calls using multi-line phone systems, demonstrating excellent phone etiquette and professionalism at all times
- Prepare, proofread, and organize correspondence, reports, presentations, and other documents with meticulous attention to detail
- Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office Suite to ensure quick retrieval of information
- Provide exceptional customer service by supporting clients, vendors, and visitors at the front desk or via phone support
- Support office management activities such as supply procurement, equipment maintenance, and overseeing clerical operations to keep the office running smoothly
- Perform data entry tasks with accuracy while managing confidential information discreetly
- Support personal assistant duties for executives including calendar management, travel planning, and personal errands as needed
- Demonstrate strong organizational skills by prioritizing tasks effectively to meet deadlines in a busy environment
Experience
- Proven experience as an Executive Assistant or in a similar administrative role within an office setting
- Extensive office management experience with proficiency in clerical tasks such as filing, data entry, proofreading, and document preparation
- Strong computer literacy with expertise in Microsoft Office (Word, Excel PowerPoint), Google Workspace (Gmail, Calendar), and familiarity with multi-line phone systems
- Must be fluent in English and Manderin Chinese
- Previous experience working in customer service or customer support roles enhances your ability to engage professionally with stakeholders
- Excellent organizational skills combined with time management expertise to handle multiple priorities efficiently
- Trading experience is a plus
- Personal assistant experience that includes calendar management and travel coordination will be highly valued
Join us if you’re ready to bring your energy, precision, and professionalism to a role that makes a meaningful impact every day. We’re committed to fostering a supportive environment where your skills can flourish while contributing to our collective success!
Pay: $50,281.46 – $60,554.01 per year
Work Location: In person
Title: Executive Assistant
Company: Everclean Eastern
Location: Rochester, NY
