Overview
Executive Assistant to the CEO Jobs in Boca Raton at Synergy Insurance Affiliates, LLC
Synergy Insurance Affiliates is a rapidly growing national insurance distribution and infrastructure platform supporting downline agencies nationwide. We specialize in ACA/Marketplace, Medicare, Group Health, and under-65 private health products, and run a proprietary technology platform that powers our affiliated agencies. As the company continues to scale, we are seeking a highly capable Executive Assistant to the CEO who will operate as a strategic partner within the executive office.
This role is designed for a polished, highly organized professional who thrives in high growth environments and enjoys working directly with senior leadership on complex initiatives. The Executive Assistant will serve as a central coordination point for executive operations, strategic communications, investor engagement, and leadership priorities.
This position offers unique visibility into company strategy, executive decision making, and organizational growth while working closely with the CEO and leadership team.
Key Responsibilities:
Executive Operations
- Serve as the operational extension of the CEO, managing priorities, communications, and executive workflow
- Coordinate high level meetings with senior partners, investors, agency leaders, and strategic stakeholders
- Manage the CEO’s schedule with a focus on prioritization, preparation, and execution of key initiatives
- Prepare executive briefings, internal memos, presentations, and strategic communications
Strategic Coordination
- Support leadership initiatives and special projects across multiple business units
- Track progress on key company initiatives and ensure follow through across internal teams
- Assist in preparing materials for board discussions, investor conversations, and strategic planning
- Maintain clear communication channels between the executive office and internal leadership
Executive Communications
- Draft and manage executive correspondence with partners, agencies, and external stakeholders
- Support preparation of high-level presentations, reports, and operational updates
- Coordinate executive level meetings, leadership offsites, and strategic sessions
Project and Growth Support
- Assist with cross functional initiatives tied to company expansion and operational development
- Organize information, research, and analysis required for executive decision making
- Ensure the CEO’s office operates efficiently in a fast-paced growth environment
- Assist with the preparation and logistics of office relocation to Deerfield Beach later this summer
- Point person for large semi-annual company and affiliate holiday parties
What We’re Looking For
- Five or more years supporting senior executives or leadership teams in a high growth environment
- Exceptional organizational and prioritization skills with the ability to manage multiple initiatives simultaneously
- Strong written and verbal communication skills with the ability to represent the executive office professionally
- High level discretion and judgment when handling confidential information
- Comfort working closely with executives, investors, and senior stakeholders
- Highly proficient with modern productivity tools and able to quickly adapt to new systems
- Bachelor’s degree
What Makes This Role Unique
- Direct exposure to executive leadership and company strategy
- Opportunity to work within a rapidly scaling national platform
- High visibility role supporting strategic initiatives across the organization
- Environment that values initiative, ownership, and professional growth
Schedule and Location
- Full-time role based in our Boca Raton office; moving to Deerfield Beach later this summer
- Monday through Friday with occasional flexibility around executive travel or key meetings
Benefits
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Group Life/AD&D Insurance
- Voluntary Life/AD&D Insurance
- Accident Insurance
- Critical Illness Insurance
- Long-term and Short-term Disability Insurance
- EAP
- Paid time-off
Pay: $80,000.00 – $110,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Will you be able to reliably commute to Deerfield Beach, FL 33441 for this job?
Education:
- Bachelor’s (Required)
Experience:
- Executive administrative support: 5 years (Required)
Shift availability:
- Day Shift (Required)
Ability to Commute:
- Boca Raton, FL 33432 (Required)
Work Location: In person
Title: Executive Assistant to the CEO
Company: Synergy Insurance Affiliates, LLC
Location: Boca Raton
