Overview
Executive Assistant to the CEO Jobs in San Antonio at Loutzenhiser Holdings Inc.
Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our CEO in driving the company’s strategic initiatives and daily operations. This vital role requires a dynamic individual who can manage complex schedules, coordinate projects, handle administrative tasks with precision, and serve as a reliable point of contact across various departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication skills, meticulous attention to detail, and a passion for facilitating executive success. This paid position offers an exciting opportunity to contribute directly to the leadership team and help shape the future of our organization.
Responsibilities
- Manage the CEO’s calendar with precision, scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace tools.
- Coordinate and facilitate internal and external meetings, including preparing agendas, taking detailed notes, and distributing follow-up action items promptly.
- Handle all correspondence on behalf of the CEO, including emails, phone calls, and written communication, ensuring timely responses with professionalism and courtesy.
- Organize and maintain files, records, and documentation through efficient filing systems—both digital and physical—adhering to confidentiality standards.
- Assist with event planning for company functions, board meetings, or special projects by coordinating logistics, managing invitations, and overseeing event execution.
- Process expense tracking and invoice processing; perform data entry tasks accurately.
- Provide personal assistance to the CEO as needed, including managing personal appointments or errands to ensure seamless daily operations.
Requirements
- Proven experience as an executive assistant or in a similar administrative role supporting senior leadership.
- Demonstrated proficiency in office management tasks such as filing, data entry, transcription, proofreading, and clerical work.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Excellent communication skills with professional phone etiquette and customer service orientation.
- Advanced computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications (Gmail, Docs), and familiarity with multi-line phone systems.
- Experience with calendar management tools such as Microsoft Outlook Calendar; ability to handle complex scheduling efficiently.
- Knowledge of office equipment including scanners, and office supplies management.
- Ability to perform typing quickly and accurately while maintaining attention to detail; experience with transcription preferred.
- Strong organizational skills complemented by the ability to multitask across various projects simultaneously.
- Prior experience in personal assistant roles or executive support positions is highly desirable.
Join us if you’re ready to bring energy into supporting top leadership while honing your administrative expertise! This is an excellent opportunity for motivated professionals eager to make an impact in a thriving organization dedicated to excellence.
Pay: $80,000.00 – $120,000.00 per year
Benefits:
- Health insurance
Work Location: Hybrid remote in San Antonio, TX 78256
Title: Executive Assistant to the CEO
Company: Loutzenhiser Holdings Inc.
Location: San Antonio
