Executive Assistant to the Academic Vice President-Dean of Undergraduate Studies

Posted: 06/25/2026

Salary range: $19.17 – $21.31

Status: Non-Exempt, Full-time

The College of Idaho, is seeking a dedicated and highly professional Executive Assistant to provide

confidential administrative support to the Academic Vice President/Dean of Undergraduate

Studies. This pivotal role will serve as the primary point of contact for the Office of the AVP/Dean,

managing daily operations, facilitating executive communications, welcoming institutional guests,

and coordinating extensive travel and conference arrangements. This position requires an

individual who thrives in a dynamic academic environment and can execute complex

administrative duties with an extensive knowledge of college policies, procedures, and institutional

standards.

The successful candidate will manage a wide range of critical job duties that keep the division

running smoothly. Key responsibilities include managing the AVP/Dean’s calendar, tracking faculty

evaluation schedules (FEC and FRC), recording official minutes for key governance bodies like the

Executive Council and Curriculum Council, and coordinating schedules for orientations, retreats,

and faculty searches. Financially, the role involves assisting with divisional budget management,

processing invoices, and reconciling purchase cards. To excel in these duties, the ideal candidate

must be highly organized with a proven ability to independently follow up on complex tasks,

demonstrating high-level skills in project research and financial record-keeping, alongside a deeply

ingrained commitment to customer service and the ability to cultivate collaborative working

relationships across campus, effectively engaging with everyone from undergraduate students to

senior executives, faculty, and external partners.

To be considered for this role, candidates must possess an Associate’s degree (or an equivalent

combination of education and experience), though a Bachelor’s degree is preferred. Requirements

include a minimum of two years of experience in an executive assistant role, or three to five years

of progressive administrative experience, with prior higher education experience being highly

desirable. Necessary skills include a strict record of personal and professional integrity regarding

confidential information, exceptional interpersonal communication, and demonstrated proficiency

in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Candidates must be

comfortable with basic database operations and learning new technologies; preferred skills

include prior experience creating complex electronic filing systems and utilizing Ellucian

Colleague.

Candidates must be authorized to work in the United States as of the expected hire date and

throughout the date of their employment without sponsorship from The College of Idaho. A

current, valid driver’s license is also required, and candidates must be vehicle-insurable.

The College offers competitive benefits, including tuition waiver for dependents, health insurance,

a retirement plan with employer match, generous paid time off, free access to on-campus fitness

centers, and free admission to campus events. Spouses, domestic partners, and dependents are

eligible for benefits coverage.

A complete application will include a current résumé, a cover letter addressing qualifications for

the position, and the names and contact information of three (3) references: two (2) from

management and one (1) professional, sent to [email protected]. Review of

applications will begin immediately and continue until qualified candidates are selected. As we

move through the application review process, additional information may be requested from

qualified candidates.

With over 134 years of history, The College of Idaho is a regional and national leader in higher

education. The College of Idaho is a mission-driven community of exceptional learning that

challenges the ambitious and forges pathways to success and purpose.

The College of Idaho is proud to be an equal-opportunity employer. We are dedicated to attracting,

retaining, and optimizing performance and academic excellence through an inclusive workforce.

The College does not discriminate on the basis of sex, race, color, age, religion, disability, national

and ethnic origin, veteran status, sexual orientation, gender identity, or any other basis protected by

law.