Overview
Executive Assistant to Provost & Executive Vice President Academic Affairs Jobs in San Luis Obispo, USA at California Polytechnic State University-San Luis Obispo
Position: Executive Assistant to the Provost & Executive Vice President for Academic Affairs
Reporting directly to the special advisor to the provost, the incumbent works in partnership in the coordination of the provost’s professional calendar, time management, and projects. The executive assistant is a strategic team member who manages the administrative functions and provides specialized technical, analytical, and administrative duties for the provost and executive vice president while maintaining a high level of executive presence.
In conjunction with the Office of the Provost’s staff, the executive assistant supports the administrative duties of the office and works closely with staff to coordinate activities that involve the Provost/EVP, university constituents, community leaders, as well as university supporters. In addition, the position provides high-level administrative and executive support for divisional and university level projects, strategic initiatives, taskforces, and committees.
This position will have ongoing contact with office of the president, vice presidents, vice provosts, associate provosts, deans, other university administrators and committees, and the Chancellor’s Office, in addition to students, faculty, staff, service providers, and the public.
Work is specialized and of a sensitive and confidential nature requiring access to a variety of sources of information, including but not limited to, official collective bargaining negotiations or strategies, executive personnel matters, Civil Rights & Compliance Office investigations, legal matters, and progress reports of campus programs and projects. Since the work assignment affects the overall management of the Academic Affairs division, this position requires the full awareness of the provost and executive vice president’s priorities and in-depth knowledge of the functions of academic affairs leadership as related to overall campus environment.
Department
Summary
The provost and executive vice president (provost/EVP) for Academic Affairs is the chief academic officer of the university, is the most senior among the vice presidents, and reports directly to the president. The provost/EVP serves as acting president in the absence of the president. As the highest ranking academic, the provost/EVP is responsible for developing and implementing academic plans and policies, which will enable the university community to achieve the highest levels of academic excellence.
The provost/EVP serves on the President’s Cabinet and works collaboratively with the leaders of other university divisions to promote academic excellence, execute the university strategic plan, and determine where resources should be strategically allocated and invested. The college deans, Academic Affairs’ division leadership including Cal Poly Solano campus and Cal Poly Maritime Academy leadership, the Office of Research, Graduate Education, Extended Professional and Continuing Education and Robert
E. Kennedy Library report to the provost/EVP. The provost/EVP also represents the campus within the CSU and to external constituencies as designated by the president. The Office of the Provost staff supports the vision of the provost/EVP, the university, and the Learn by Doing experience.
Key Qualifications
- Independently assess requests and provide a full range of executive administrative support and coordination to provost/EVP including, but not limited to: handling sensitive information; sourcing information; preparing and assembling briefing and meeting background materials; drafting correspondence; providing project summaries, overviews and recommendations for future plans of action; interpreting policies and procedures as necessary; meeting documentation; travel coordination; and calendar management and scheduling.
- Provide high-level administrative and executive support for divisional and university level projects, strategic initiatives, taskforces, work forces, and committees. Manage the coordination of special projects and initiatives including request for proposals, event planning, synthesizing information, and logistics coordination.
- Oversee the planning and coordination of provost-sponsored events, including event development, venue…
Title: Executive Assistant to Provost & Executive Vice President Academic Affairs
Company: California Polytechnic State University-San Luis Obispo
Location: San Luis Obispo, USA
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