Overview
Executive Assistant to Chief Executive Officer Jobs in San Francisco, USA at Insight Global
An AI-driven company for agentic software development, is seeking a highly organized, proactive, and entrepreneurial Executive Assistant to serve as the strategic right-hand to their CEO, with occasional support for our CTO. This individual will play a crucial role in managing complex operations, supporting the company’s rapid growth, and ensuring seamless execution across both internal and external priorities.
This is a dynamic, high-impact position for someone who thrives in fast-paced, entrepreneurial environments. The ideal candidate is detail-oriented, adaptable, proactive, collaborative, and driven to excel alongside our growing team of 45 professionals, which is scaling to 100+ this year.
- Support office setup, move-ins, and space changes with office manager
- Coordinate company offsites, team events, and internal communications
- Maintain and update organization-wide documentation, including contact directories, team birthdays, and employee bios
- Own and manage updates to the CEO’s Notion workspace and company knowledge systems – Support operational coordination with team members, including the Ops Lead and VP of Operations Executive Support
- Manage calendars and travel coordination for the CEO and occasionally CTO, for internal meetings, conferences, events, speaking engagements, and investor meetings, protecting focused work blocks
- Prioritize scheduling requests and resolve conflicts proactively with strategic thinking, with the CEO’s priorities top of mind
- Prepare detailed materials and briefing documents for internal and external meetings
- Record meeting notes and action items, and track follow-ups, using tools like Gong and Fireflies for automated note-taking
- Serve as a trusted gatekeeper and communication liaison for executive priorities
- Track and process expense reports and reimbursements efficiently
- Take ownership of ad-hoc strategic projects and initiatives
- Support event planning, including business dinners, conferences, and fundraising events
- Provide occasional light personal administrative support, such as gift purchasing and personal errands
- Handle comprehensive inbox triage and draft/coordinate email responses when appropriate
- Coordinate and assist with board meeting logistics
- Maintain CRM hygiene and relationship management for executive networks
REQUIRED SKILLS AND EXPERIENCE
- Longevity as EA for founder or CEO in a software development/AI/large tech company in a hyper growth/startup environment
- Experience working in a corporate environment in an office of 50+ employees
- Experience with Series B or growth-stage companies – Extremely organized, accountable, and skilled at managing multiple competing priorities
- Tech-savvy with proficiency in Slack, Notion, Ramp, and AI tools
- Comfortable with ambiguity, autonomy, and wearing multiple hats in a startup environment
NICE TO HAVE SKILLS AND EXPERIENCE
- Familiarity with investor relations and fundraising processes
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Title: Executive Assistant to Chief Executive Officer
Company: Insight Global
Location: San Francisco, USA
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