Overview
Executive Assistant to CEO (Full-Time, In-Office – Dallas, TX) Jobs in Dallas, TX at Nationwide Allergy
Executive Assistant to CEO (Full-Time, In-Office – Dallas, TX)
Company: Nationwide AllergyPay: $18–$22/hour (based on experience)Schedule: Monday–Friday, 9:00 AM – 5:00 PM (with occasional flexibility)Location: Dallas, TX (In-office only)
About the Role
This is not a traditional Executive Assistant role.
You will work directly with the CEO, helping manage day-to-day operations, communication, and execution across multiple areas of the business.
You are not here to just “assist” — you are here to keep things moving, solve problems, and create leverage.
If you need constant direction, this will not be a fit.If you naturally take ownership and figure things out, you’ll thrive here.
What You’ll Be Doing
- Managing and prioritizing the CEO’s inbox, tasks, and daily workflow
- Acting as a gatekeeper and point of contact for internal and external communication
- Handling scheduling, coordination, and follow-ups across multiple priorities
- Organizing and tracking projects so nothing falls through the cracks
- Heavy use of spreadsheets for tracking, reporting, and operational visibility
- Working inside AI-driven systems to streamline communication and workflows
- Assisting in client communication and stepping in on calls when needed
- Helping document, improve, and implement internal processes
- Supporting special projects across operations, marketing, and growth
What We’re Looking For
- Extremely organized and detail-oriented
- Strong with spreadsheets (Google Sheets or Excel — non-negotiable)
- Comfortable learning and using new technology quickly (including AI tools)
- Excellent written and verbal communication
- Confident, professional, and able to interact directly with clients and partners
- Able to prioritize and manage multiple moving pieces at once
- Proactive — you don’t wait to be told what to do
- Calm under pressure and able to solve problems quickly
Personality Fit
- You think in terms of “how do I fix this?” instead of “what should I do?”
- You are reliable to a fault — things don’t slip
- You can switch between detail work and high-level thinking
- You’re comfortable in a fast-moving, no-handholding environment
What This Job Is (and Isn’t)
This IS:
- A high-trust, high-responsibility role working directly with the CEO
- A position where you will learn how a business actually operates
- An opportunity to grow into operations, leadership, or management
- A fast-paced environment where your impact is immediate
This is NOT:
- A passive assistant role taking simple instructions
- A low-responsibility admin position
- A structured corporate environment with rigid roles
Compensation & Perks
- $18–$22/hour (based on experience)
- Paid Time Off
- Performance-based bonuses
- Direct exposure to leadership and business operations
- Clear path for growth into higher-level roles
How to Apply
Send your resume and a short note answering:
- What’s the most complex thing you’ve organized or managed?
- What’s something you taught yourself quickly and successfully?
- What’s the most advanced thing you’ve done in a spreadsheet?
- Why do you want a fast-moving, high-responsibility role like this?
Pay: $18.00 – $22.00 per hour
Education:
- High school or equivalent (Required)
Experience:
- Executive Assistant: 1 year (Required)
Location:
- Dallas, TX 75229 (Preferred)
Ability to Commute:
- Dallas, TX 75229 (Required)
Work Location: In person
Title: Executive Assistant to CEO (Full-Time, In-Office – Dallas, TX)
Company: Nationwide Allergy
Location: Dallas, TX
