Overview
Executive Assistant to CEO Jobs in Dallas-Fort Worth Metroplex at Optym
Title: Executive Assistant to CEO
Company: Optym
Location: Dallas-Fort Worth Metroplex
About Optym
Optym is a global provider of optimization and decision support solutions for transportation and logistics companies. Our software helps airlines, railroads, trucking companies, and energy companies solve complex operational problems using advanced algorithms, operations research, and data science. Optym has offices in the United States and India and serves clients around the world.
Role Overview
We are looking for a thoughtful and capable Executive Assistant to support the CEO. This role goes well beyond traditional administrative work. The person in this role will help the CEO stay organized, prepared, and focused on the most important priorities.
The position offers exposure to interesting and challenging work. The CEO is deeply involved in strategy, product, and operations, and the Executive Assistant will often see how important decisions are made. Someone who is curious and motivated will have opportunities to participate in firm-wide initiatives and special projects.
Key Responsibilities
- Manage the CEO’s calendar and schedule, ensuring priorities are handled efficiently and conflicts are resolved thoughtfully.
- Coordinate meetings across multiple time zones and ensure the CEO is well prepared for discussions.
- Organize logistics for meetings, including agendas, materials, and follow-ups.
- Draft emails, correspondence, and internal communication on behalf of the CEO when needed.
- Handle travel planning, including both business and occasional personal travel arrangements.
- Track commitments, action items, and deadlines to ensure follow-through.
- Serve as a reliable point of contact for internal teams and external partners when coordinating with the CEO.
- Help organize leadership meetings, team offsites, and company events.
- Support special projects and internal initiatives when required.
- Assist with office coordination, vendor communication, and facility-related matters when needed.
Education and Experience
- Bachelor’s degree or equivalent qualification.
- Around 3–5 years of experience supporting senior leaders or executives.
- Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
Skills and Attributes
- Strong written and verbal communication skills.
- Clear thinking and sound judgement.
- Highly organized with strong attention to detail.
- Comfortable managing multiple priorities at the same time.
- Professional and discreet when handling confidential matters.
- Able to work independently and anticipate needs before they arise.
- Comfortable working with leaders across different cultures and time zones.
- Proficiency in standard office tools such as Microsoft Office.
Who this role is for
This role is best suited for someone who enjoys being close to decision-making and helping a leader stay focused on what matters most.
You are naturally organized and thoughtful. You notice details others miss and take pride in making things run smoothly. You are comfortable working independently, thinking through problems, and making sensible decisions when situations are unclear.
You communicate clearly in writing and in conversation. You are reliable, discreet, and calm under pressure.
You are also curious about how a company works. If you enjoy learning about strategy, operations, and problem solving, this role offers exposure to many parts of the business. Over time, there may be opportunities to contribute to projects beyond the core responsibilities of the role.
Location
Coppell, Texas.
The candidate should live close enough to the office to support in-person meetings and coordination when needed. We follow a hybrid model with in-office collaboration on Tuesdays, Wednesdays, and Thursdays.
