Overview
Executive assistant/secretary Jobs in Omak at Peace Valley Farms
Job Overview
We are seeking a dynamic and highly organized Executive Assistant/Secretary to join our team! This vital role offers the opportunity to support senior executives by managing their schedules, coordinating projects, and handling a wide range of administrative tasks with energy and precision. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and a proactive attitude. Your contribution will ensure seamless daily operations, effective communication, and successful event planning, all while maintaining confidentiality and professionalism.
Duties
- Manage and coordinate complex calendars for executives, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
- Provide comprehensive administrative support such as drafting correspondence, proofreading documents, transcribing meetings, and handling data entry with accuracy.
- Organize and facilitate company events, meetings, and conferences from planning stages to execution, ensuring all logistics are handled efficiently.
- Handle internal communication channels to ensure timely dissemination of information across departments; collaborate closely with C-suite executives to prioritize tasks.
- Oversee office management duties including filing systems, front desk responsibilities, multi-line phone systems, and maintaining office supplies inventory.
- Utilize productivity software such as Microsoft Office Suite and Google Workspace to prepare reports, presentations, and spreadsheets.
- Coordinate business travel arrangements using booking platforms like DocuSign for approvals; manage expense reports and bookkeeping tasks utilizing QuickBooks or similar software.
- Maintain confidentiality when handling sensitive information; practice excellent phone etiquette and professional communication at all times.
Skills
- Proven experience as an executive assistant or secretary with strong office management capabilities.
- Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and video conferencing software such as Zoom or Microsoft Teams.
- Strong typing skills along with excellent proofreading and transcription abilities.
- Experience in event planning, project coordination, and managing complex schedules for senior leadership.
- Knowledge of bookkeeping practices using QuickBooks or similar accounting software; familiarity with data entry and clerical procedures.
- Excellent interpersonal skills including phone etiquette and internal communication techniques; ability to collaborate effectively with diverse teams including C-suite executives.
- Technical proficiency in office equipment management; adept at handling confidential information with discretion.
Join us to be an essential part of a vibrant team where your organizational talent fuels our success! This paid position offers the chance to develop your skills further while making a meaningful impact through efficient support and seamless operations.
Pay: $20.00 – $28.00 per hour
Work Location: Hybrid remote in Omak, WA 98841
Title: Executive assistant/secretary
Company: Peace Valley Farms
Location: Omak
