Overview
Executive Assistant/ Personal Assistant Jobs in New York City Metropolitan Area at Abacus Group, LLC
Title: Executive Assistant/ Personal Assistant
Company: Abacus Group, LLC
Location: New York City Metropolitan Area
Our client is a general contracting and construction management firm. They seek an Executive Assistant/Personal Assistant to join their Manhattan, NY office.
Responsibilities
- Provide accurate, efficient, and smooth administrative support to the CEO, CFO, and VP of Construction
- Support the CEO in managing multiple business ventures across various industries
- Participate in complex commercial projects in NYC and New Jersey, including potential financial initiatives and budget proposals
- Maintain accurate and up-to-date records, prepare documentation, and support overall CEO operations
- Manage the CEO’s calendar, including meetings, appointments, events, and social itineraries
- Coordinate personal and business errands and day-to-day logistical needs
- Collaborate with event managers, PR teams, and vendors to plan events, coordinate agendas, and support social media initiatives
- Execute clerical duties such as filing systems, receipt tracking, and document organization
- Order office supplies, handle incoming calls, and greet visitors and clients
- Cross-coordinate with multiple teams and departments to support RFP response submissions
- Accompany the CEO to conference calls, external meetings, interviews, and events
Requirements
- Bachelor's degree required
- 2+ years of executive and/or personal assistant experience
- Previous project management experience is a plus
- Ability to multitask and work at a fast pace
- Ability to communicate with all company directors and their teams
- Excellent mastery of all administrative tools, digital works, and essential software
- Excellent written and verbal communication skills
- Strong work ethic
- Flexible, adaptable, and reliable
JobID: 9698
