Overview
Executive Assistant/Office Coordinator Jobs in Jacksonville Beach, Florida, USA at Mission House, Inc.
Executive Assistant / Office Coordinator
Join to apply for the Executive Assistant / Office Coordinator role at Mission House, Inc.
Position Overview
This full-time, salaried, exempt role reports to the Executive Director and supports the Executive Director and Director of Development by managing administrative functions, communications, and office operations. The position requires a technology-savvy individual with at least three years of office administration experience, preferably with training in human resources and fiscal policy.
Responsibilities
Administrative Support: Serve as liaison, assist with scheduling, board meeting preparations, office supplies, and vendor management.
Human Resources: Support onboarding, staff reviews, and maintain HR records using Paychex software.
Payroll and Financials: Manage employee time tracking, approve pay, and coordinate with accounting for invoices and receivables.
Other Duties: Perform additional tasks as assigned by the Executive Director, including representing the organization at events and maintaining confidentiality.
Qualifications
3+ years of office administration experience
Strong organizational, communication, and interpersonal skills
Ability to handle multiple priorities and maintain confidentiality
Proficiency in office management software and HR systems
Benefits and Compensation
Starting at $48,000 annually, with benefits including paid holidays, vacation, sick leave, 401k with employer match, partial medical insurance, and dental/vision options.
Physical and Other Requirements
Prolonged sitting and working on a computer
Ability to lift up to 15 pounds and navigate the organization’s premises
Successful background check and valid
Mission House, Inc. is an equal opportunity employer committed to diversity and inclusion.
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Title: Executive Assistant/Office Coordinator
Company: Mission House, Inc.
Location: Jacksonville Beach, Florida, USA
Category: Administrative/Clerical (Clerical), HR/Recruitment
