Overview
Executive Assistant (*Must be Health and Life Insurance Licensed) Jobs in Saint Charles, MO at Confidential
Overview
We are seeking a highly organized and proactive Executive Assistant (Must be Health and Life Insurance Licensed) to provide exceptional administrative support to our leadership team. This dynamic role requires a motivated individual with a strong background in office management, project coordination, and executive support, combined with current licensing in health and life insurance. You will be the backbone of daily operations, ensuring seamless communication, efficient scheduling, and meticulous handling of sensitive information. If you thrive in a fast-paced environment and are passionate about delivering top-tier support, this is your opportunity to shine!
Duties
- Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
- Coordinate and organize company events, client meetings, and team functions to foster a collaborative work environment.
- Provide comprehensive executive administrative support including email management, document proofreading, transcription, and data entry.
- Handle multi-line phone systems with professionalism, practicing excellent phone etiquette to represent the organization positively.
- Oversee office management tasks such as filing, front desk responsibilities, office supply inventory, and maintaining a welcoming environment.
- Utilize QuickBooks for basic bookkeeping tasks including invoicing, expense tracking, and financial record keeping.
- Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of assignments.
- Assist with personal tasks for executives as needed to enhance productivity and work-life balance.
- Use DocuSign for secure electronic signatures on important documents related to insurance policies and client agreements.
- Maintain confidentiality while managing sensitive insurance licensing information and client data with accuracy and discretion.
Experience
- Proven experience as an executive assistant or personal assistant supporting senior leadership in a fast-paced office environment.
- Current health and life insurance license is required; experience working within the insurance industry is highly preferred.
- Demonstrated proficiency in office management tools such as Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and Microsoft Outlook Calendar.
- Strong organizational skills with the ability to multitask efficiently while maintaining attention to detail.
- Excellent communication skills—both verbal and written—with exceptional phone etiquette.
- Experience with bookkeeping software like QuickBooks or similar financial tools is desirable.
- Familiarity with project coordination methodologies and administrative best practices.
- Ability to handle clerical duties such as filing, data entry, proofreading, transcription, and managing multi-line phone systems confidently.
- Knowledge of customer service principles to interact professionally with clients, vendors, and team members effectively. Join us if you’re ready to leverage your organizational talents in a vibrant environment where your support makes a real difference! We value energetic professionals who are eager to contribute their skills while growing within a supportive team dedicated to excellence in service delivery.
Pay: From $23.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Title: Executive Assistant (*Must be Health and Life Insurance Licensed)
Company: Confidential
Location: Saint Charles, MO
