Executive Assistant -Martinsburg, WV ; EAMB

Overview

Executive Assistant -Martinsburg, WV ; EAMB Jobs in Martinsburg, USA at Omega Health

Position: Executive Assistant I-Martinsburg, WV Location (EAMB06)

PLEASE NOTE: THIS POSITION IS A ‘HYBRID’ POSITION WHICH INCLUDES SOME WORK IN ONE OF MANY OFFICES AND SOME WORK IN VARIOUS REMOTE LOCATIONS.

The Opportunity

Omega Health Services, a premier provider of supported employment services, is seeking a high-caliber, strategic “ON-THE-MOVE” Executive Assistant to serve as a force multiplier for one of our Partners in the region. This role requires an exceptionally diligent, proactive, discreet, and highly organized professional whose expertise in managing complex priorities will directly support strategic decision-making in our mission-driven health care agency.

Key Responsibilities

The Executive Assistant acts as the Partner’s operational extension, gatekeeper, and trusted advisor. Core duties include:

• Executive Time Management:
  Own and optimize a complex, dynamic calendar, resolving multi-stakeholder conflicts and ruthlessly protecting the Partner’s focus time for high-leverage organizational goals.
• Communication & Correspondence:
  Serve as the primary filter for all communications. Triage, draft, and manage all professional correspondence, often ghostwriting in the Partner’s voice, to maintain high responsiveness.
• Meetings & Events:
  Prepare for and attend high-level meetings and events domestic and abroad, sometimes during off-peak or after‑hours time‑frames. Create agendas, coordinate seating, take accurate minutes in strategic meetings, and rigorously track all resulting action items for completion.
• Travel & Logistics:
  Coordinate intricate domestic and international travel arrangements, including detailed itineraries, reservations, and ensuring all required briefing materials are available.
• Financial & Resource Management:
  Manage and submit expense reports, process invoices, and track the executive office budget, ensuring financial compliance.
• Confidentiality & Integrity:
  Manage the sensitive blend of personal and professional matters and errands while handling all highly sensitive documents, financial data, and confidential internal communications with absolute discretion and professional maturity.
• Project Support:
  Perform organizational research, prepare presentation decks, and manage special projects as assigned by the Partner, tracking deliverables and deadlines across departments.

Required

Skills & Qualifications

We are looking for an individual with outstanding judgment, foresight, and a history of supporting executive leaders in a complex environment.

• A minimum of five (5) years of progressive experience supporting C‑Level Executives (CEO, COO, Managing Partner, etc.), preferably within the healthcare or highly regulated sectors.
• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and experience with document management/Board portal software (e.g., SharePoint, Board Vantage).
• Bachelor’s degree is strongly preferred.
• Must demonstrate flexibility to handle occasional after‑hours communications and the ability to travel domestically approximately 5% of the time.

Core Competencies (The Superpowers)

• Strategic Foresight:
  Ability to anticipate the executive’s needs and challenges one step ahead, making informed judgment calls independently.
• Impeccable Communication:
  Excellent interpersonal skills with the confidence to build rapport and manage interactions with high‑level leaders, board members, and external partners.
• Resourceful Problem‑Solving:
  Adaptable and adept at finding creative, swift solutions to logistical and operational challenges under pressure.
• Meticulous Organization:
  Detail‑oriented in document preparation, tracking, and filing, with a proven ability to meet demanding deadlines reliably.

Compensation & Comprehensive Benefits Compensation & Financial

• Competitive salary
• Eligibility for performance‑based bonuses

Health & Insurance

• Premium Health & Dental Insurance coverage
• Life, AD&D Insurance, and Long Term Disability Benefits

Time Off

• Generous Paid Time Off (Earn as you go!)
• Potential for a flexible work schedule arrangement

Career Development

• Career and university partnerships and scholarships
• Access to advanced certifications (e.g., CAP,…

Title: Executive Assistant -Martinsburg, WV ; EAMB

Company: Omega Health

Location: Martinsburg, USA

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