Executive Assistant – Global Asset Management Jobs in Toronto, Canada at Scotiabank
Is this role right for you?
In this role you will:
Provide high level administrative support to senior executives in a fast paced environment
Manage complex, high volume calendars, including scheduling, prioritization, and conflict resolution
Monitor and respond to incoming emails on behalf of executives where appropriate
Coordinate domestic and international travel, including itineraries
Maintain strict confidentiality of sensitive information and client records
Maintain organized digital and physical filing systems to ensure efficient retrieval of documents and compliance with record‑keeping requirements
Support preparation of reports, presentations, dashboards, and executive updates
Assist with data collection, consolidation, and materials for briefings and leadership forums
Organize meetings, off-sites, team events, and related logistics, including agendas and materials
Process invoices and track expense reports in compliance with internal controls
Support departmental budgeting, procurement, and financial administration
Ensure timely follow up on inquiries, approvals, and action items
Provide administrative support to senior members of the Asset Management Operations and Finance teams
Support other SGAM Executive Assistants during busy periods and to facilitate vacations
Effectively manage priorities and deliverables across two executive portfolios with differing operational needs
Promote and support a high performance, inclusive work environment
Assist with planning and execution of internal engagement initiatives and leadership sessions
Represent the executives professionally in interactions with internal and external stakeholders
Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:
5 years of experience in an administrative or executive support role
Strong technical proficiency with Microsoft Office and related productivity tools
Excellent organization, time management, and prioritization skills
High attention to detail, strong follow through, and ability to manage sensitive materials under pressure
The ability to work independently and exercise sound judgment and are a proactive problem solver
Strong communication skills, with the ability to interact effectively at all levels.
Flexibility, are adaptable and quick to learn in a dynamic environment
A demonstrated ability to create a positive experience for stakeholders and team members
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Title: Executive Assistant – Global Asset Management
Company: Scotiabank
Location: Toronto, Canada
Category:
