Overview
Executive Assistant – Engineering & Operations Jobs in Santa Rosa, CA at Magnit Global
Executive Assistant – Engineering & Operations
Location: Santa Rosa, CA
Work Schedule/Hours: 8 AM – 4:30 PM (PST).
Contract Duration: 6 months
About the Role:
We are seeking a highly organized, resourceful, and detail-oriented Executive Assistant to support the Engineering Director, Operations Director, and their teams. This role requires strong communication skills, proficiency in Microsoft Office, and experience with enterprise business systems. You will play a critical role in ensuring smooth day-to-day operations, coordinating activities, and supporting leadership in a fast-paced, innovative environment.
Key Responsibilities:
- Provide administrative support to the Engineering Director, Operations Director, and their teams
- Interface with enterprise systems (HR, Finance, ERP) for daily operations
- Generate purchase orders and prepare professional correspondence
- Track department budgets and reconcile variances between planned and actual spending
- Develop presentation materials (PowerPoint) based on draft input
- Handle confidential information with discretion and professionalism
- Manage and coordinate calendars, including meetings, reviews, and 1:1s
- Schedule and organize appointments, meetings, and travel arrangements
- Coordinate internal and external meeting logistics, including note-taking and tracking action items
- Proactively anticipate scheduling needs, deadlines, and project milestones
- Collaborate with executives, assistants, and vendors to ensure seamless coordination
- Process expense reports accurately and timely
Required Skills & Qualifications:
- Minimum of 3 years of Executive/Administrative Assistant experience
- Associate’s degree is required – Bachelor’s degree is preferred
- Excellent verbal and written communication skills with clarity and purpose
- Strong sense of ownership, initiative, and attention to detail
- Ability to organize, analyze, and interpret non-technical data
- High level of integrity and discretion in handling sensitive information
- Resourceful problem-solver with a proactive mindset
- Strong interpersonal skills with the ability to work assertively and collaboratively
- Advanced proficiency in Microsoft Excel and PowerPoint
Why Join Us:
- Work at the forefront of semiconductor innovation
- Collaborate with industry-leading engineering and operations teams
- Be part of a dynamic, team-oriented, and engaging work environment
Position Details: Pay Transparency:
- This is the pay range that Magnit reasonably expects to pay someone for this position is $31.30/hour – $32.00/hour W-2.
- Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met).
Pay: $31.30 – $32.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Education:
- Bachelor’s (Preferred)
Experience:
- Executive Assistant Supporting Engineering & Operations: 3 years (Required)
- Proficient Microsoft Office Suite: 3 years (Required)
- Processing Purchase orders: 3 years (Required)
- ERP applications: 3 years (Required)
- Web-based enterprise (HR, Finance, etc.): 3 years (Required)
Language:
- English (Required)
Ability to Commute:
- Santa Rosa, CA 95403 (Required)
Work Location: In person
Title: Executive Assistant – Engineering & Operations
Company: Magnit Global
Location: Santa Rosa, CA
