Overview
Executive Assistant (Construction Industry) Jobs in Brooksville, FL at Legomatic Construction
About Us
Legomatic Construction is a growing construction firm specializing in residential/commercial/industrial projects. We pride ourselves on delivering high-quality work, maintaining strong client relationships, and keeping projects on schedule and within budget.
Position Summary
We are seeking a highly organized and proactive Executive Assistant to support our leadership team. This role is critical in ensuring smooth daily operations, coordinating project communications, and managing administrative functions in a fast-paced construction environment.
Key Responsibilities
- Provide direct administrative support to executives and project managers
- Manage calendars, meetings, and travel arrangements
- Coordinate communication between office staff, field teams, clients, and vendors
- Prepare reports, presentations, and project documentation
- Assist with bid packages, contracts, and permits
- Track project timelines, deadlines, and deliverables
- Handle correspondence, phone calls, and email management
- Maintain organized filing systems (digital and physical)
- Support accounting tasks such as invoicing, expense tracking, and purchase orders
- Ensure compliance with company policies and construction regulations
Qualifications
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role (construction industry experience preferred)
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- Proficiency in Quickbooks Online, Microsoft Office (Word, Excel, Outlook) and construction/project management software (e.g., Procore, Buildertrend, or similar)
- Ability to prioritize tasks and meet deadlines
- High level of professionalism and confidentiality
Preferred Skills
- Familiarity with construction terminology, contracts, and scheduling
- Experience supporting multiple executives or project teams
- Basic knowledge of accounting or bookkeeping
Pay: $50,000.00 – $60,000.00 per year
Work Location: In person
Title: Executive Assistant (Construction Industry)
Company: Legomatic Construction
Location: Brooksville, FL
