Executive Assistant, Capital Markets

Overview

Executive Assistant, Capital Markets Jobs in Toronto, Canada at Canadian Imperial Bank of Commerce

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered  team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

What You’ll Be Doing

We are looking for an Executive Assistant to join our Capital Markets support team. In this position, you will deliver high-level administrative and operational support to one or more Executives and their teams in a fast-paced, dynamic environment. You will ensure all processes and control standards are consistently met. Your contributions will be instrumental in driving the efficiency and success of the team, making you a valued partner in our continued success.

At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site full-time.

How You’ll Succeed

• Executive Support & Calendar Management: You will leverage your sound judgment, discretion, and diplomacy to organize and coordinate the activities of our Executives, ensuring their days run seamlessly. You will proactively anticipate needs, provide timely updates with relevant background information, and take initiative to maximize productivity for both the Executives and the broader team. Your expertise in managing multiple complex calendars will be essential as you screen requests, prioritize meetings, and oversee all related logistics – including room bookings, site access, technology coordination, and catering so that every detail is handled with care and precision.

• Travel & Expense Administration: You will take ownership of arranging and managing all travel requirements, from booking airline tickets and hotels to coordinating ground transportation, all while staying attentive to last-minute changes and ensuring every detail aligns with company policy. You will also process expense reports and invoices with accuracy and efficiency, ensuring timely submissions and strict adherence to guidelines. As a trusted resource, you will provide guidance to the team on expense policies whenever needed, helping everyone stay informed and compliant.

• Trusted Administrative Support: You will exercise the highest level of discretion as you handle confidential correspondence and sensitive information, ensuring trust and integrity are always maintained. You will confidently make informed decisions within established parameters, knowing when to elevate issues as appropriate. Your day-to-day responsibilities will include a variety of essential administrative tasks, such as managing mail distribution, arranging couriers, maintaining organizational charts and distribution lists, tracking vacation schedules, and keeping general administrative files up to date.

  Your professionalism and attention to detail will be key in supporting the team’s success.

• Onboarding & Offboarding Coordination: You will take the lead in overseeing the onboarding and offboarding processes for new and departing team members, ensuring a smooth and welcoming transition at every stage. You will coordinate technology access, office setup, building access, and the ordering of business essentials, so everyone has what they need from day one. With a keen eye for detail, you will ensure all compliance requirements and internal policies are met, providing guidance and support to both new hires and departing staff.

• Relationship Management &

  Collaboration:

  You will build and maintain strong professional relationships with clients, internal teams, and external partners, positioning yourself as a key point of contact and trusted resource. You will collaborate closely with other Executive Assistants to identify and promote best practices, provide backup coverage, and help foster a positive, team-oriented work environment. By liaising with cross-functional business units and support departments such as HR, you will play a vital role in coordinating tasks and implementing process improvements.

Who

You Are

• You bring at…

Title: Executive Assistant, Capital Markets

Company: Canadian Imperial Bank of Commerce

Location: Toronto, Canada

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