Overview
Executive Assistant Jobs in North York, Ontario, Canada at TDS Personnel
Title: Executive Assistant
Company: TDS Personnel
Location: North York, Ontario, Canada
Our client is seeking located in North York is seeking a polished, proactive, and organized Executive Assistant (EA) to join their team on a temporary basis for a minimum of two months. In this role, you will be the face of the office, sitting at the front desk reception to welcome high-level visitors while providing essential administrative support behind the scenes.
You will be designated to support three Vice Presidents (VPs). This office sees a fair bit of senior-level foot traffic, so we need an EA who is completely comfortable balancing a public-facing reception presence with traditional executive support
.
Primary Responsibiliti
- esManage and coordinate calendars for the VPs), scheduling meetings, calls, and appointments while protecting their tim
- e.Act as the first point of contact for the office. Meet, greet, and host senior executives, clients, and partners. Manage incoming mail, couriers, and central communication
- s.Setup and coordinate internal and external meetings, including handling agendas, room bookings, and caterin
- g.Assist with expense reporting and tracking for the VP
- s.Maintain organized digital files, manage document routing via platforms like DocuSign, and handle everyday clerical tasks (scanning, archiving, office errands
).
Qualificati
- onsComfortable and highly professional in a high-traffic environment; exceptional at hosting and greeting senior leadersh
- ip.Previous experience as an Executive Assistant with demonstrated ability to support multiple executiv
- es.Ability to manage daily tasks, anticipate business needs, and successfully keep multiple calendars align
- ed.Excellent written and verbal communication skills with a keen attention to deta
- il.A "roll up your sleeves" attitude—happy to jump into administrative tasks or front-of-house needs with equal enthusia
sm.
TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection pro
cess.
