Overview
Executive Assistant Jobs in Vancouver, Canada at Hays
Executive Assistant, Corporate (Contract)
$32-39 per hour
3 Month Contract – ASAP start
Onsite | Vancouver, BC
Your New Company
Hays Specialist Recruitment is partnering with a leading global natural resources organization to hire an Executive Assistant, Corporate to support their Legal & Compliance function. This organization operates large-scale operations internationally and is recognized for its commitment to responsible development, sustainability, and strong governance practices.
Key Responsibilities
Provide high-level administrative support to the VP, General Counsel & Corporate Secretary
Manage complex calendars, scheduling, travel, and logistics aligned with business priorities
Prepare and format executive correspondence, presentations, briefing materials, and reports
Triage incoming communications and prioritize time-sensitive and confidential matters
Liaise with executives, Board members, and external stakeholders
Support daily operations of the Legal & Compliance team
Maintain legal trackers, contract databases, and regulatory calendars
Coordinate document execution, approvals, and signature workflows
Track legal deadlines, governance milestones, and compliance requirements
Assist with document management, retention, and legal hold processes
Assist with preparation of Board and Committee materials
Coordinate agendas, resolutions, and meeting documentation
Maintain corporate records, minute books, and governance files
Support director onboarding and governance compliance processes
Coordinate with external legal counsel on scheduling, documentation, and billing
Assist with litigation tracking, regulatory inquiries, and audits
Track deliverables and action items from executive and legal meetings
What You Need to Succeed
10+ years of experience in executive support, legal administration, or corporate environments
Experience supporting senior executives such as General Counsel or leadership teams (preferred)
Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Experience with document management systems (e.g., SharePoint) and secure platforms
Familiarity with corporate governance, legal processes, or board support activities is an asset
Strong organizational skills with the ability to manage multiple priorities independently
Exceptional attention to detail and follow-through
Proven ability to handle highly confidential and sensitive information with discretion
Excellent communication skills with the ability to engage senior leaders and external stakeholders
Experience working in multinational or global environments is considered an asset
Flexibility to accommodate occasional extended hours for international coordination
What’s in It for You
This is an exciting opportunity to join a globally recognized organization in a senior-level support role with significant exposure to executive leadership and corporate governance functions. You will play a critical role in enabling legal operations, supporting decision-making processes, and contributing to a high-performing, collaborative environment.
Title: Executive Assistant
Company: Hays
Location: Vancouver, Canada
Category:
