Overview
Executive Assistant Jobs in Deerfield Beach, FL at Hose-McCann Communications
Overview
We are seeking a highly capable and motivated Executive Assistant to support senior leadership within our manufacturing organization. This role is ideal for a proactive professional who is technically savvy, excels in advanced Excel, and thrives in a fast-paced, operationally driven environment. The successful candidate will be innovative, adaptable with working hours, and eager to build strong relationships across teams while growing alongside a dynamic company.
Based on our government contracts, US Citizenship is required.
Key Responsibilities
- Provide high-level administrative and operational support to executive leadership
- Support recruiting and hiring efforts, including: Screening resumes and applications Coordinating interviews and communicating with candidates Assisting with job postings and tracking candidate pipelines
- ADP Workforce preferred
- Prepare, analyze, and maintain reports, dashboards, and financial or operational data using advanced Excel functions (e.g., pivot tables, formulas, data analysis tools)
- Coordinate communication and workflows between executives, vessel operations, and shore-based teams
- Assist with special projects, process improvements, and data-driven initiatives
- Draft professional correspondence, presentations, and internal documentation
- Anticipate executive needs and proactively resolve issues before they arise
- Maintain confidentiality and exercise sound judgment in all matters
- Adapt to flexible working hours, including early starts or late evenings as operational needs require
Required Qualifications
- Proven experience as an Executive Assistant, preferably in maritime, logistics, manufacturing, or a fast-paced operational industry
- Advanced proficiency in Microsoft Excel (required)
- Strong technical aptitude with the ability to quickly learn new systems and tools
- Exceptional organizational, time-management, and problem-solving skills
- Excellent written and verbal communication abilities
- High level of professionalism, discretion, and reliability
- US Citizen Key Attributes for Success
- Innovative mindset with a desire to improve processes and workflows
- Flexible and adaptable, with a strong work ethic and availability as business needs evolve
- Relationship-focused, able to build trust and collaborate across diverse teams
- Curious, growth-oriented, and motivated to learn within a company that is expanding and evolving
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- US Citizen?
- ADP Workforce?
- Proficient in Excel
Ability to Commute:
- Deerfield Beach, FL 33442 (Required)
Work Location: In person
Title: Executive Assistant
Company: Hose-McCann Communications
Location: Deerfield Beach, FL
