Overview
Executive Assistant Jobs in Montgomery, USA at Gen Group
Position: EXECUTIVE ASSISTANT
Role Overview
We are seeking a highly organized and proactive Executive Assistant / Secretary to provide administrative and secretarial support to senior management. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will be discreet, reliable, and professional in all interactions.
Key Responsibilities
- Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Handle all correspondence such as emails, letters, and phone calls with professionalism and confidentiality.
- Prepare reports, presentations, and other documents as required.
- Coordinate meetings and take detailed minutes.
- Maintain filing systems, records, and databases.
- Follow up on action items and ensure timely completion.
- Assist with personal tasks as requested (e.g., reminders, reservations, errands).
- Liaise with internal departments and external contacts on behalf of the executive.
- Maintain confidentiality of sensitive information at all times.
Required
Skills & Qualifications
- Proven experience as a Personal Assistant, Executive Assistant, or Secretary.
- Excellent verbal and written communication skills in English (knowledge of regional languages is a plus).
- Strong organizational and time-management abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive matters with discretion.
- Good interpersonal skills and a positive attitude.
Preferred Qualities
- High level of integrity and professionalism.
- Flexibility and adaptability.
- Problem-solving mindset and ability to work under pressure.
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Title: Executive Assistant
Company: Gen Group
Location: Montgomery, USA
Category:
