Overview
Executive Assistant Jobs in New York, NY at Hired by Matrix, Inc
Title: Executive Assistant
Company: Hired by Matrix, Inc
Location: New York, NY
At-a-Glance:
Are you ready to build your career by joining a global financial institution. If so, our client is hiring an Executive Assistant.
Position Type:
Contract
Onsite
Required:
- Minimum of 3 years of experience in an Executive or Administrative Assistant.
- High school diploma or GED is required.
- Bachelor's degree preferred.
- Able to multi-task in a fast-paced environment.
- Experience in calendar management.
- Adaptable team player.
- Good problem-solving ability.
- Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting.
- Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar).
- Effective interpersonal skills and excellent telephone etiquette.
- Tact and good judgment in confidential situations and proven experience interacting with senior management.
Responsibilities:
- Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound and team.
- Supporting a trading floor environment, covering 5-9 bankers, and needs to handle a wide range of administrative tasks requiring both confidentiality and initiative.
- Responsibilities will include providing high-level support, conducting periodic research, preparing reports, managing information requests, and handling clerical functions such as correspondence, visitor reception, conference call arrangements, travel bookings, and meeting scheduling.
- Comfortable interacting with staff at all levels in a fast-paced environment, maintaining flexibility, resourcefulness, and efficiency.
- Ability to build strong relationships within a highly matrixed organization and independently manage executive support tasks.
- Also calls for adapting procedures and processes to align with the department’s goals and activities.
Get in Touch:
If you think you'd be a good match, submit your resume and reach out to Shivam at (862) 390-7879 to learn more.
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