Overview
Executive Assistant Jobs in Hawthorne, NY at Confidential
Executive Assistant
Location: Westchester County, NY
Company: Residential Development
About Us
We are a fast-paced residential home builder focused on high-quality custom homes and developments in Westchester County. Our projects move quickly, and we take pride in delivering a strong customer experience from start to finish.
We’re looking for a high-performing Executive Assistant to become the backbone of our day-to-day operations — someone who can keep the business organized, finances in order, and clients moving forward.
The Role
This is a hands-on, high-impact position that blends office management, bookkeeping, and client coordination. You’ll work directly with ownership and play a key role in keeping projects and operations running smoothly.
What You’ll Be Responsible For
Financial Management
- Manage QuickBooks (Accounts payable/receivable, reconciliations, job costing)
- Run payroll
- Track project expenses and budgets
- Monitor bank accounts and cash flow
- Coordinate with accountant
Office & Administrative
- Answer phones, emails, and greet clients
- Keep files, contracts, and permits organized
- Manage schedules and internal coordination
Client Coordination
- Meet with clients to guide them through finish selections
- Track selections, approvals, and deadlines
- Communicate decisions to vendors and field team
- Help ensure a smooth, high-quality client experience
Operations Support
- Assist with vendor and subcontractor coordination
- Track project timelines and flag delays
- Keep internal processes organized and moving
What We’re Looking For
- 3+ years experience in construction, real estate, or similar field
- Strong working knowledge of QuickBooks, Microsoft Office Suite
- Highly organized with strong attention to detail
- Comfortable working directly with clients
- Ability to manage multiple priorities at once
- Self-starter who takes ownership and solves problems
Compensation
- $75,000 – $95,000 (based on experience)
- Paid Vacation & Holiday time
- Health benefits available
- Long term growth opportunity with growing company
Pay: $75,000.00 – $95,000.00 per year
Benefits:
- Paid time off
Work Location: In person
Title: Executive Assistant
Company: Confidential
Location: Hawthorne, NY
