Executive Assistant

PRIMARY RESPONSIBILITY:

The Executive Assistant provides administration support for the leadership team. This full-time position reports to theVice President of Operations but will also receive direction from the VP of Development and CEO to provide administrative support. This detail-oriented individual handles confidential information with discretion, communicates clearly and effectively and maintains trusting relationships with all staff members.

ESSENTIAL FUNCTIONS:

Development

• Inputs Development data into Donor Perfect or a future CRM
• Prepare and distribute accurate donor acknowledgement letters.
• Deposit fund raising checks
• Other administrative duties as assigned

CEO Admin Support

• Maintains the CEO’s Chesapeake Conservancy calendar and coordinates some incoming and outgoing scheduling and email requests.
• Assisting CEO in other administrative tasks upon request

Office Management

• Manages office supplies, keeping inventory of current supply levels and placing orders when needed to replenish materials.
• Manages Skedda calendar for the office.
• Input invoices into Bill.com

Other Duties as Assigned

REQUIRED SKILLS/ABILITIES:

• 3-5 years of administrative experience
• Excellent attention to detail
• Excellent communication skills both within and outside the organization
• Ability to maintain confidentiality

PREFERRED SKILLS/ABILITIES:

• Proficiency in Microsoft Office Suite and/or Google Suite

Experience with Unanet or another enterprise resource planning tool