Overview
Executive Assistant Jobs in Alimos, Attiki, Greece at Istion Yachting
Title: Executive Assistant
Company: Istion Yachting
Location: Alimos, Attiki, Greece
Executive Assistant
Istion Yachting takes pride in its development, progress & expansion over an impressive span of 30 years of corporate existence. Breaking the norm of abiding to arcane brokerage practices, we at Istion work by the rule that our customers and partners deserve the best in yacht chartering standards by offering innovative products and memorable experiences!
Job Mission
We are looking for an Executive Assistant to provide high-level administrative support to the CEO and other Executive Committee members, being resourceful and proactive in resolving issues and challenges that may arise, often acting as a liaison between the executive and other team members, departments, and external partners.
Objectives of this role
- Maintain Confidentiality & Discretion in administrative support to CEO first and foremost, and the Senior Leadership team as required.
- Manage CEO's Schedule & Calendar reminding the CEO of important tasks and deadlines
- Manage Office Operations & Administrative Tasks
- Prioritize & manage email correspondence on behalf of the CEO when required.
- Screen incoming telephone calls; take and deliver accurate messages
- Coordinate & participate in highly confidential meetings (internal & external) providing accurate records and distributing accurate minutes of meetings.
- Organize follow-up actions from various CEO and Board meetings, conference calls and business trips in collaboration with the management team
- Liaise with Leadership team on behalf of the CEO (Receive and deliver messages & information)
- Build and maintain positive relationships with internal staff, clients, partners, and stakeholders
- Prepare the CEO's monthly expense summary – personal and business-related expenses.
- Organize Travel Arrangements & Itineraries
- Assist in planning and executing corporate events (Greece & Croatia)
- Assist with special projects, research, and analysis as assigned by CEO
- Personal tasks as required
Required skills and qualifications
- Minimum 3 years of proven experience as Executive Assistant or similar role
- High level of discretion and confidentiality
- Detail-oriented with the ability to deliver accurate work within established deadlines.
- Excellent organizational and time-management skills
- Flexibility and adaptability to meet changing priorities and work demands.
- Strong written and verbal communication skills in both English and Greek languages.
- Excellent interpersonal skills and the ability to build relationships at all levels.
- The ability to travel if required
- Bachelor’s degree in business administration, Management, or a related field.
Preferred skills and qualifications
- Knowledge of our industry/sector is a plus.
- Proficiency with Microsoft |Office and other productivity applications and platforms
- Knowledge of ticketing system & Soft1
