Executive Assistant

Overview

Executive Assistant Jobs in Scottsdale, AZ at Uplift Hospice

The Executive Assistant to the COO serves as a trusted operational partner to the Chief Operating Officer, enabling effective leadership across the organization. This role requires exceptional judgment, discretion, and the ability to anticipate needs in a fast-paced hospice environment. The ideal candidate is highly organized, proactively solves problems, and brings a professional presence that reflects the values of Uplift Hospice.

Executive Support

• Manage the COO’s calendar, prioritizing and scheduling meetings, appointments, and travel with a high degree of accuracy and foresight
• Prepare and distribute agendas, meeting materials, presentations, and follow-up communications
• Draft, proofread, and send correspondence on behalf of the COO
• Serve as the primary point of contact between the COO and internal/external stakeholders
• Screen and manage incoming communications, escalating urgent matters appropriately

Operations & Project Coordination

• Track key operational initiatives, deadlines, and deliverables across departments; flag risks and follow up on open items
• Coordinate cross-functional projects including scheduling, documentation, and status reporting
• Support compliance and regulatory activities including document preparation, licensing renewals, and audit readiness
• Assist with onboarding coordination, HR documentation, and personnel file management as directed
• Liaise with clinical, HR, finance, and administrative teams on behalf of the COO

Information & Document Management

• Maintain organized digital filing systems for contracts, policies, reports, and correspondence
• Prepare and format internal reports, dashboards, and executive summaries
• Handle sensitive and confidential information with the highest level of discretion
• Support development and maintenance of operational templates, SOPs, and reference documents

Meetings & Events

• Plan and coordinate internal leadership meetings, off-site events, and external stakeholder visits
• Capture meeting minutes and distribute action items; track follow-through on commitments
• Arrange travel logistics including flights, accommodations, ground transportation, and itineraries

Qualifications

Required

• 3+ years of experience as an executive assistant or in a similar senior administrative role
• Demonstrated ability to manage complex calendars and competing priorities in a dynamic environment
• Strong written and verbal communication skills; professional and polished in all interactions
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• High emotional intelligence and ability to navigate sensitive situations with discretion
• Strong attention to detail and follow-through

Preferred

• Experience in healthcare, hospice, home health, or a similarly regulated industry
• Familiarity with ACHC/CHAP accreditation processes or state health department compliance
• Experience supporting C-suite executives in a multi-site or high-growth organization
• Proficiency with project management or workflow tools (e.g., Asana, Monday.com, Smartsheet)

Core Competencies

• Proactive Problem-Solving — Anticipates needs and acts without being asked
• Discretion & Confidentiality — Handles sensitive information with absolute professionalism
• Organizational Excellence — Manages multiple workstreams with precision and calm
• Stakeholder Management — Builds trusted relationships across all levels of the organization
• Adaptability — Pivots quickly in response to shifting priorities and urgent demands
• Mission Alignment — Genuine commitment to compassionate, patient-centered care

Work Environment & Physical Requirements

• Standard office environment with regular use of a computer, phone, and office equipment
• Occasional visits to clinical sites or off-site locations may be required
• Must be able to handle periods of high-volume activity with composure
• Some flexibility in hours may be required to support COO availability

Uplift Hospice is an equal opportunity employer. We are committed to creating a diverse and inclusive environment for all employees.

Job Type: Full-time

Pay: $48,000.00 – $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Bachelor’s (Preferred)

Ability to Commute:

• Scottsdale, AZ 85251 (Required)

Work Location: In person

Title: Executive Assistant

Company: Uplift Hospice

Location: Scottsdale, AZ