Overview
Executive Assistant Jobs in Indianapolis, IN at Robert Half
Title: Executive Assistant
Company: Robert Half
Location: Indianapolis, IN
We are seeking a highly organized and proactive Human Resources Executive Assistant to provide high-level administrative and operational support to HR leadership. This role is integral to ensuring HR initiatives and day-to-day operations run efficiently through effective coordination, communication, and workflow management. Provides high-level administrative and operational support to HR leadership. This role manages complex scheduling, communications, and workflow coordination, ensuring HR initiatives and daily operations run efficiently. The Executive Assistant handles sensitive and confidential information with discretion, supports employee related processes, tracks priorities and deliverables, and facilitates effective communication between HR, leadership, and staff. A strong attention to detail, sound judgment, and a proactive approach are essential to supporting departmental goals. This is a 4–6-month contract opportunity.
Essential Duties and Responsibilities
• Provide high-level administrative support to HR leadership, including calendar management, meeting coordination, and correspondence.
• Coordinate training sessions, internal/external meetings, and HR-related events, including scheduling and logistics.
• Assist with policy distribution, communications, and employee inquiries, directing issues appropriately when needed.
• Maintains well-organized records, employee files and oversees the ordering of office supplies, invoices, business cards and expense reports.
• Performs clerical and administrative duties, including preparing agendas, drafting correspondence, recording meeting minutes, and developing memos, reports, and written summaries of data as requested.
• Distributes incoming mail and serves as the primary point of contact in managing printer issues.
• Performs additional duties as assigned.
Required Qualifications:
• High school diploma or equivalent required.
• Minimum of 3-5 years of executive-level administrative experience, preferably supporting HR leadership or senior management.
• Demonstrated ability to handle highly confidential and sensitive information with discretion, professionalism, and sound judgement.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, including experience drafting correspondence, reports, and meeting materials.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams) and ability to learn HRIS and LMS systems.
• Experience coordinating complex calendars, meetings, and logistics involving multiple stakeholders.
• Strong attending to detail and accuracy.
• Ability to work independently, anticipate needs and proactively resolve issues
• Demonstrated professionalism, reliability, and interpersonal skills when interacting with employees at all levels of the organization.
Preferred Skills/Qualifications:
• Associate’s degree in related field preferred.
Minimum of 3–5 years of executive-level administrative experience, preferably supporting HR leadership or senior management
Proven ability to manage highly confidential and sensitive information with professionalism and discretion
Strong organizational and time-management skills; ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent written and verbal communication skills, including experience drafting reports, correspondence, and meeting materials
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams); ability to learn HRIS and LMS platforms
Experience coordinating complex calendars, meetings, and logistics involving multiple stakeholders
Strong attention to detail and accuracy
Ability to work independently, anticipate needs, and proactively resolve issues
Demonstrated professionalism, reliability, and strong interpersonal skills when interacting with all levels of the organization
Calendar Management, Book Travel Arrangements, Coordinate Travel Arrangements, Arranging Travel, Executive Meetings, Human Resources (HR) Administration, Microsoft Office Suites, HR Compliance, New Employee Orientation, Expense Reporting, Expense Reimbursements, Complete Expense Reports, Order Office Supplies, Meeting Minutes, Prepare Meeting Agendas, HR reporting, Compliance reporting
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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