Overview
Executive Assistant Jobs in Fort Lauderdale, Florida, USA at Moss & Associates (Construction)
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Company Overview
Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company’s diverse portfolio includes luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss prides itself on a strong entrepreneurial culture that emphasizes safety, quality, client engagement, and employee development.
Its employees consistently rank Moss as one of the best places to work.
Position Scope and Organizational Impact
The Executive Assistant will enhance the effectiveness of the Executive by managing information, representing the Executive to others, and supporting meetings, presentations, and organization. Event planning is a key passion for this individual, supporting off-site meetings, leadership retreats, and planning sessions. As an extension of the Executive, the candidate will establish and maintain internal and external relationships.
Essential Duties and Responsibilities
Manage sensitive matters with confidentiality and discretion, especially decisions impacting the Executive and business partners.
Screens all incoming calls and answers telephones professionally.
Welcomes team members and visitors, directing inquiries appropriately.
Maintain and manage the Executive’s calendar, scheduling appointments, meetings, and travel.
Arrange travel and accommodations for the Executive and companions.
Handle correspondence, draft letters, and collect information.
Prepare and reconcile expense reports and invoices.
Plan and coordinate events, including leadership trainings, workshops, and presentations, both virtually and in person.
Maintain vendor relationships at various venues and clubs.
Complete ad hoc projects, including personal events or family needs.
Work autonomously and collaboratively with colleagues and external contacts.
Perform other duties as assigned.
Education and Work Experience
Minimum of three years supporting an Executive.
Proficient in PowerPoint, Office, MS Excel, Teams, Zoom, etc.
Bachelor’s degree preferred.
Job Details
Title: Executive Assistant
Location: Fort Lauderdale, FL
Classification: Full-time – Exempt – Salaried
Reports to: Senior Vice President, General Counsel
Moss is an equal opportunity employer committed to diversity and inclusion.
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Title: Executive Assistant
Company: Moss & Associates (Construction)
Location: Fort Lauderdale, Florida, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration)
