Overview
Executive Assistant Jobs in N Kansas City, MO at Staffing Kansas City, Inc.
Executive Association Administrator role in NKC trade association!
$65,000-$95,000 DIRECT HIRE with great benefits!
Monday-Friday 9a-5p
3 days work in NKC (Monday/Friday and 3rd day of choice), 2 days from home!
Position Summary
The Executive Assistant provides high-level administrative, governance, and operational support to the Chief Executive Officer and C-level leadership of a growing trade association. This role serves as a trusted partner to executive leadership and the board of directors, ensuring seamless scheduling, accurate documentation of decisions and votes, and professional preparation of reports, presentations, and templates.
The ideal candidate is highly organized, discreet, and proactive, with strong experience supporting senior executives and managing board, committee, and council processes in a complex, fast-paced environment.
Key Responsibilities
Executive & C-Suite Support
- Manage complex executive calendars, including scheduling board, committee, council, and leadership meetings across multiple time zones.
- Coordinate meeting logistics, agendas, materials, and follow-up actions for executive leadership.
- Serve as a primary administrative liaison between the CEO, executive team, board members, and external stakeholders.
- Manage and prioritize all email correspondence for the CEO and COO, drafting responses, flagging high-priority items, and ensuring timely, professional communication with board members, partners, and stakeholders.
- Handle confidential information with professionalism, discretion, and sound judgment.
Board & Governance Administration
- Prepare and distribute board, committee, and council agendas, packets, and supporting materials.
- Track board, committee, and council votes, motions, quorum, and approvals; maintain accurate governance records.
- Draft and maintain official meeting minutes, resolutions, and decision logs.
- Support compliance with bylaws, governance policies, and record-retention requirements.
- Maintain board rosters, terms, committee and council assignments, and officer records.
Reporting, Templates & Documentation
- Create and maintain standardized templates for reports, agendas, presentations, and executive communications.
- Compile, format, and edit executive and board reports, dashboards, and briefing materials.
- Track action items, deadlines, and deliverables across leadership, committees, and councils.
- Ensure consistency, accuracy, and professional presentation of all executive-level materials.
Presentations & Communications
- Develop and format executive-level presentations (PowerPoint, etc.) for board meetings, member briefings, and external audiences.
- Assist with drafting executive correspondence, announcements, and official communications.
- Coordinate presentation materials and logistics for conferences, annual meetings, and strategic sessions.
Operational & Administrative Support
- Support strategic initiatives and special projects as assigned by executive leadership.
- Maintain organized electronic filing systems for executive and governance records.
- Coordinate with internal teams and external vendors to support leadership priorities.
- Anticipate administrative needs and proactively resolve issues before they escalate.
- All other duties as assigned.
Required Qualifications
- Associate’s or Bachelor’s degree preferred, or equivalent professional experience.
- 3–5+ years of executive or senior-level administrative experience, preferably supporting C-suite or board leadership.
- Demonstrated experience with:
- Scheduling and coordinating high-level meetings
- Tracking votes, decisions, and governance actions
- Creating executive reports, templates, and presentations
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Exceptional written communication and document-editing skills.
- Strong attention to detail and ability to manage multiple priorities with accuracy.
Pay: $65,000.00 – $95,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Application Question(s):
- Can you work 3 days IN-OFFICE in North Kansas City?
Experience:
- Executive administrative support: 5 years (Preferred)
Work Location: Hybrid remote in N Kansas City, MO 64116
Title: Executive Assistant
Company: Staffing Kansas City, Inc.
Location: N Kansas City, MO
