Overview
Executive Assistant Jobs in Atlanta, GA at G2S Corporation
Executive Assistant for DASH (Division Adolescent and School Health)
BACKGROUND:
- To fulfill the mission and objectives daily administrative services are necessary to support the NCHHSTP Office of Director, senior leadership program office staff, and Divisions.
- Administrative support is a key element for a high-level workplace to ensure efficient performance, and to help facilitate with daily operations of the Center.
PURPOSE:
The purpose of this procurement is to provide daily administrative, support services for the National Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention (NCHHSTP), Office of Director (OD), offices within the OD to include the Office of Health Equity, Program and Performance Improvement Office, Office of Management and Program Support, Health Communication Science Office, Associated Director of Science and the Division Adolescent and School Health (DASH).
DIVISION OF ADOLESCENT AND SCHOOL HEALTH (DASH) ADMINISTRATIVE SUPPORT:
This task will require an on-site administrative support to work closely with NCHHSTP, Division Adolescent and School Health (DASH), Director, Deputy Director and senior leadership and program staff providing technical/programmatic and administrative assistance to support various program activities. The contractor shall provide the following services:
- Update, coordinate, plan, schedule and cancel appointments, and meetings in Microsoft Outlook for the Division Director, Deputy Director, Associate Director for Science, and the Associate Director for Policy, Communication, and Strategy. Review and track the weekly activities, tasks, and calendar of senior staff.
- Schedule conference calls, video conferences, and conference rooms for DASH senior staff.
- Plan, schedule and cancel meetings coordinated by DASH senior staff, including reserve and verify meeting locations, conference rooms, meeting attendees, and conference bridge lines and/or video conferencing details. Update meeting details when dates, times, locations and materials are changed.
- Prepare all required materials and documentation for DASH OD meetings, which includes printing and collating documents, assembling binders, and presentations (as determined by the OCR), making copies, and formatting documents, spreadsheets, memoranda, and letters.
- Make domestic travel arrangements for DASH OD staff using the CDC Concur travel system. Prepare travel folder that includes background (confirmation or reservation numbers, locations of meetings and flights, submission and routing of travel claims, and logistics for travel once arriving at the destination), emergency assistance during travel and preparation of boarding documentation the day before travel, and document trip progress reports, and submission of paperwork for travel comp time as appropriate. Gather and prepare travel reimbursement documentation within 5 days of receipt in travel system.
- Serve as an escort for visitors to DASH.
- Coordinate phone coverage with the DASH administrative support staff. The phone coverage shall include answering the main phone line to the division.
- Pick up, sort and distribute daily incoming U.S. and interoffice mail to DASH senior staff.
- Compile and collect initial requests, information, and documentation for basic office supplies, equipment, software licenses and renewals, furniture, and materials.
- Compile and collect for training and conferences, registration forms and accompanying required documentation for processing on behalf of NCHHSTP/DASH staff attending approved training sessions/classes, conferences and seminars.
- Compile meeting notes, draft and generate various reports, briefing materials, and prepare agendas and background materials.
- Track staff deployment schedules via spreadsheet.
- Track clearance documentation and submissions via the eClearance system.
- Track forecasting items via Forecasting Portal and Excel spreadsheet.
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Executive Assistant
Company: G2S Corporation
Location: Atlanta, GA
