Overview
Executive Assistant Jobs in Napoleon, OH at APA Solar
*THIS IS NOT A REMOTE POSITION*
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Employment Type: Full-time (on-site)
JOB FUNCTION:
The Executive Assistant will provide high-level administrative support to executive leadership at our office headquarters. This role will serve as the first point of contact for visitors, customers, and guests, ensuring a professional and welcoming front-of-office experience.
Reporting to the Director of HR, this position plays a key role in managing executive schedules, coordinating meetings and events, preparing presentations, and supporting day-to-day operations for executive management. The ideal candidate is organized, detail-oriented, and proactive, with strong communication skills and the ability to balance multiple priorities in a fast-paced environment.
ESSENTIAL FUNCTIONS:
- Manage and maintain executive calendars, including scheduling meetings, coordinating logistics, and prioritizing competing needs
- Coordinate meetings, leadership events, and off-site gatherings, ensuring all logistics are handled smoothly
- Prepare PowerPoint presentations, reports, agendas, and other materials to support executive initiatives
- Serve as the welcoming presence at the front desk, greeting visitors, customers, and guests and creating a positive first impression
- Coordinate and facilitate facility tours for leadership, customers, and visitors
- Assist with planning and execution of internal meetings, events, and special projects
- Arrange travel and accommodations for executives as needed
- Draft and edit professional communications and correspondence on behalf of leadership
- Maintain organized records, documents, and files for easy access and reference
- Support tracking of key projects and follow-ups to help ensure timely completion
- Coordinate meeting setup (conference rooms, video calls, materials), partnering with IT as needed
- Represent the company in a professional and positive manner with strong follow-through and attention to detail
OTHER SKILLS AND ABILITIES:
- Professional, polished demeanor with a strong customer-service mindset
- Strong organizational and time management skills with the ability to handle multiple priorities
- Excellent written and verbal communication skills
- Intermediate skill in Microsoft Office (Outlook, PowerPoint, Word, Excel)
- Ability to work in a fast-paced environment and adapt to evolving needs
- Multi-task quickly
- Provide support in HR, Accounting, and other departmental tasks regularly
EDUCATION AND EXPERIENCE:
- Associate or Bachelor’s degree in Human Resources, Business Administration, Communications, Office Administration, or similar field preferred
- 3-5+ years of experience in an administrative or executive support role
- Experience in a front-facing or reception-based role/work station
- Experience coordinating events, meetings, or tours
Job Type: Full-time
Pay: $21.00 – $24.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- This position requires an intermediate skillset in Microsoft Office (Outlook, PowerPoint, Word, Excel). Please explain your experience with Microsoft Office.
- Do you have experience in a front-facing or reception-based role/work station? Explain.
Experience:
- administrative support, executive support, or similar roles: 3 years (Required)
Ability to Commute:
- Napoleon, OH 43545 (Required)
Work Location: In person
Title: Executive Assistant
Company: APA Solar
Location: Napoleon, OH
