Overview
Executive and Personal Assistant to CEO Jobs in Saint Petersburg, FL at Confidential
Executive Assistant with Bookkeeping Experience
We are seeking a highly capable and dynamic Executive Assistant who will provide exceptional support to a successful CEO, his wife, and home office. This role is ideal for a top performer who thrives in a fast-paced environment, anticipates needs before they arise, and can manage competing priorities with precision and grace.
This position goes far beyond standard administrative support. It will require overseeing and tracking multiple operational projects, managing sensitive information with confidentiality, and serving as a strategic extension of the CEO’s office—ensuring priorities are addressed with precision and timeliness. No two days are the same, and the role demands someone who can pivot quickly, prioritize effectively, and follow through with minimal oversight.
Key Responsibilities:
Executive Support
· Provide proactive, high-level support to the CEO and his wife, including calendar management, meeting preparation, travel coordination, and confidential communications
· Manage and prioritize multiple demands, ensuing deadlines and goals are consistently met
· Anticipate the needs of the executives and act as a strategic partner in day-to-day operations
· Prepare and edit correspondence, reports, and presentations with a high level of detail and professionalism
Bookkeeping and Financial Support
· Perform daily bookkeeping tasks including accounts payable/receivable, invoicing, and reconciliation
· Maintain accurate financial records in accounting software (QuickBooks)
· Assist with budgeting, financial reporting, and expense management
· Work closely with external accountants and vendors to ensure timely payments and compliance with financial policies
Office and Business Operations
· Help manage office operations and vendor relationships
· Coordinate special projects and assist with operational needs as they arise
· Support the broader leadership team with ad hoc requests, contributing to the overall efficiency of the business
Key Qualifications
· 5+ years of experience supporting C-level executives, with demonstrated success in a demanding, fast-paced entrepreneurial environment
· Strong bookkeeping/accounting experience
· Strong project management skills with the ability to track, manage, and report on multiple initiatives at once
· Exceptional organizational skills with the ability to manage multiple priorities seamlessly
· Demonstrated ability to work with little direction and proactively solve problems
· Excellent written and verbal communication skills
· Polished, professional presence with high emotional intelligence and diplomacy
· High degree of professionalism, discretion, and confidentiality
· Tech-savvy with proficiency in Microsoft Office Suite and cloud-based productivity tools
· Flexibility to adapt to fluctuating weekly demands, including evenings and weekends
Job Type: Full-time
Pay: From $90,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance
Experience:
- Executive Assistant: 4 years (Preferred)
Work Location: In person
Title: Executive and Personal Assistant to CEO
Company: Confidential
Location: Saint Petersburg, FL
