Overview
Executive Administrative Assistant Jobs in Springfield, NJ at Village Super Market
Village Super Markets is Hiring! Executive Administrative Assistant Role Available. (On-Site | 5 Days/Week)
We’re looking for a highly organized and professional Executive Administrative Assistant to support our Executive Administrative Manager and senior leadership team. This is a trusted, high-visibility role where you will help keep leadership focused, priorities organized, and daily operations running smoothly.
This is a full-time, on-site position 5 days a week.
Why You’ll Love It Here:
- Work directly with senior leadership and play an important role in daily operations
- A fast-paced environment where your organization and initiative truly matter
- Opportunity to manage projects, events, and executive priorities
- A team-oriented culture that values professionalism, trust, and collaboration
What You’ll Do:
- Manage executive calendars, schedules, and appointments
- Coordinate meetings including logistics, materials, and catering
- Arrange complex travel and track related expenses
- Prepare correspondence, reports, and presentations
- Process invoices, expense reports, and reimbursements
- Serve as a liaison between executives, departments, family members, and external partners
- Maintain confidential records and communications
- Screen calls and emails, ensuring timely follow-up
- Track renewals, memberships, licenses, and deadlines
- Support projects, events, and executive initiatives
What We’re Looking For:
- 5–7 years of administrative experience (2–3+ years supporting senior executives preferred)
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- High level of professionalism and discretion with confidential information
- Proficiency in Microsoft Office and Microsoft Teams
- Ability to anticipate needs, problem-solve, and work independently
(Family-owned business experience is a plus.)
If you enjoy being the person leadership relies on and take pride in keeping everything running seamlessly, we’d love to hear from you!
Job Type: Full-time
Pay: $70,000.00 – $84,688.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Executive administrative support: 5 years (Required)
- Microsoft Excel: 3 years (Required)
- Project management: 3 years (Required)
Ability to Commute:
- Springfield, NJ 07081 (Required)
Work Location: In person
Title: Executive Administrative Assistant
Company: Village Super Market
Location: Springfield, NJ
