Overview
Executive Administrative Assistant Jobs in Jacksonville, FL at Choice One Staffing Group
The Executive Administrative Assistant will assist and provide comprehensive support to the President and Vice-President – Sales and Supply Chain, serving as liaison to departmental executives and other Global Support Center departments.
Pay rate: $29/hr.
Location: Jacksonville, FL
Shift: Monday – Friday, 8:00AM – 5:00PM (1 hour unpaid lunch)
Responsibilities:
- Provide high-level calendar management and record meeting minutes. Prioritize inquiries and requests while troubleshooting conflicts; make judgment and recommendations to ensure smooth day-to-day engagements.
- Develop itineraries and agendas including scheduling flights, arranging ground transportation, and book accommodations for President, Vice-Pres. Sales and Supply Chain, members of Senior International Leadership and other company guests.
- Generate special projects assigned by President such as compiling weekly IFG updates to include financial numbers, milestones, challenges and actions to be shared with the President of Latin America, Caribbean Export.
- Arrange and support important meetings and events social event for Sales department/All Associates.
- Support all sales events and customer visits including tradeshows and internal event travel and entertainment management.
- Produce and distribute daily and weekly reports such as weekly active inventory, daily sales numbers, and weekly margins to the Sales team, Sister Companies, and all associates.
- Participate and report on sales meetings with action plans and follow-up to ensure actions are completed. Sales team program support: Supports the execution of customer-facing programs such as customer appreciation month and new customer onboarding.
Job Requirements:
- Bachelor’s degree or Associate degree required
- 4 years’ executive administrative and/or office experience required
- Previous executive-level support preferred
- Must be able to type proficiently and be proficient with Microsoft Office programs (Excel, Word, and Outlook)
- Advanced Excel skills highly preferred
- Previous experience with Concur and managing expense reports highly preferred.
- Must be able to work with minimal supervision and be self-motivated.
- Strong ability to prioritize and work on multiple projects under a high-stress environment.
- Ability to adapt to continually changing priorities.
- Strong planning and organizing skills, follow-up, and close attention to detail.
- Strong communication skills.
- Fast learner and problem solver.
- English required.
- Bilingual in Spanish preferred.
- Travel – 5% travel
Choice One Staffing Group offers medical, holiday pay, vacation pay, referral bonuses and pre-employment preparation. Choice One Staffing Group, Inc. is an equal opportunity employer that prohibits employment discrimination based on race, color, religion, sex, national origin and ancestry, individuals who are 40 years of age and older or qualified individuals with disabilities.
Pay: $29.00 per hour
Experience:
- Administrative: 4 years (Required)
Ability to Commute:
- Jacksonville, FL 32209 (Required)
Work Location: In person
Title: Executive Administrative Assistant
Company: Choice One Staffing Group
Location: Jacksonville, FL
